Administrative Assistant - Legal

ABOUT DEVON SELF STORAGE Devon Self Storage, one of the largest privately owned national self-storage developers and operators, manages over 182 properties and approximately 180,900 units nationally. Founded in 1988 by Ken Nitzberg, and now a member of The Inland Real Estate Group of Companies, Inc., Devon has established itself as a leader in the self-storage industry having owned, managed, or developed more than 350 self-storage facilities in 32 states and three European countries. Inland and Devon are both headquartered in Oak Brook, Illinois.   POSITION SUMMARY: The Legal Assistant will assist Devon’s General Counsel with administrative, operational and organization tasks assigned by Devon’s General Counsel and Inland’s legal department.   CORE RESPONSIBILITIES: Demonstrates highest standards of personal and professional integrity, adheres to company’s policies and procedures, and complies with applicable laws, government rules and regulations. Basic legal research related to self-storage lien laws and other statutes that impact the daily management and development of self-storage facilities. Managing the flow of communications between the operations team and the legal department. Creating and maintaining a database of legal correspondence and claims by state and subject matter. Monitoring deadlines and compliance status with municipal and state regulatory agencies for properties under management, including self-storage rental agreements, foreclosure checklists and business licenses. Scanning, organizing, and storing digital records related to the operations of the properties under management, ensuring accuracy and validity of information. Responding to tenant and municipal inquiries, including assembling deliverables in response to subpoena requests and other pre-& post-litigation matters. Maintaining an updated contact list for properties under management. Attending small claims hearings (as may be required from time to time). Monitoring outside legal expenses and preparing property site allocations. Fulfill other tasks and duties as may be assigned by Devon’s General Counsel. SUPERVISORY RESPONSIBILITY: This position has no supervisory responsibilities.   QUALIFICATIONS:   Education: High School Diploma or Equivalent required. Associate degree or Bachelor’s degree in business management or real estate preferred.   Experience: 3-5 years of related experience with an in-house law department or real estate management company required.   Certifications/Licenses: Legal Assistant certification preferred.   Skills: Strong ability to multi-task and manage multiple tasks simultaneously Strong written and verbal communication skills Proficiency in MS Office and Excel Ability to problem solve and conflict resolutions skills   WORKING CONDITIONS/PHYSICAL REQUIREMENTS:   Working Conditions: No travel is required for this position.   Physical Demands: This position requires the ability to see clearly at a distance of 20 inches or less to read documents and/or view computer screen. This position requires the ability to hear and talk and to communicate in person and via phone on a daily basis. This position requires the ability to use hands/fingers to enter, retrieve and/or manipulate data using a computer keyboard.

Salary : $24 - $34