What are the responsibilities and job description for the Administrative Assistant position at The Intersect Group?
Job Description:
We are seeking a proactive and organized Administrative Assistant to support a Sales & Marketing leader in Phoenix, AZ. This role will focus on providing critical administrative and operational assistance to ensure the smooth execution of marketing campaigns, sales initiatives, and client relationship management. The ideal candidate will be detail-oriented, possess strong communication skills, and thrive in a dynamic, fast-paced environment.
Responsibilities:
- Provide direct administrative support to the Sales & Marketing leader, including managing calendars, scheduling meetings, and handling correspondence
- Coordinate logistics for sales meetings, client events, and webinars, including booking venues, arranging travel, and preparing materials
- Maintain and update client databases and CRM systems, ensuring accurate records of leads, clients, and interactions
- Help track and report on key sales and marketing metrics, preparing reports and presentations as needed
- Handle incoming inquiries from clients and prospects, directing them to the appropriate sales team members
- Assist with the organization and preparation of promotional materials for trade shows, conferences, and networking events
- Provide general administrative support, including filing, answering phones, processing mail, and maintaining office supplies
- Posting on Social Media- LinkedIn, Facebook, Instagram, etc.
Qualifications:
- High school diploma or equivalent (Associate’s degree in Business, Marketing, or related field preferred)
- Minimum of 1-2 years of administrative experience, preferably in sales or marketing support
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM tools (Salesforce or similar)
- Strong organizational skills with a keen attention to detail and the ability to multitask effectively
- Excellent written and verbal communication skills
- Familiarity with digital marketing tools (email marketing platforms, social media management tools) is a plus
