Executive Administrative Assistant

Summary: The Intersect Group is seeking Executive Assistants for our direct banking client, where you will serve as a main point of contact providing administrative support to leadership in an Investment Banking line of business.

Responsibilities:

• Act as the main point of contact for managers, clients and other personal within their assigned line of business and/or geography
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on leaderships behalf
• Prepare briefings, agendas and presentation decks as needed
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Calendar Management: scheduling, making appointments and prioritizing the most sensitive matters
• Calling candidates and scheduling/coordinating interviews based on managers availability
• Take minutes during meetings
• Book travel and process associated expense reports
• Answering phone calls in a polite and professional manner and direct calls to the appropriate person
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Act as an office manager by keeping up with office supply inventory
• Assist other EA’s as needed on broader corporate events and/or provide backup support to their line of business and/or geography

Qualifications:

• Minimum of 5 years of work experience as an Executive Assistant, Personal Assistant or similar role
• Strong proficiency in Microsoft Office
• Exceptional calendar and time management skills
• Experience with utilization and reporting within Salesforce
• Excellent verbal and written communications skills
• Strong judgement, discretion and confidentiality skills
• Bachelor’s degree preferred; high school diploma or GED required
• PA diploma or certification is a plus
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)