What are the responsibilities and job description for the Sr. Administrative Assistant ($32.98 - $43.03) position at The Irvine Company?
Position Summary :
The Senior Administrative Assistant will perform a range of administrative and contract management functions to support the Sr. Vice President of Marketing. This role will also support the overall department with group calendaring, team meetings and assigned calendars, contract and vendor set up and processing needs, and department training, events and engagement.
Job Duties :
- Sr. Executive Administration - Support scheduling and coordination of meetings; preparation, coordination and proofing of meeting materials; and management of various trackers.
- Department Administration - Support range of needs including : scheduling of group meetings requiring coordination; meeting set up including related technology and refreshments / meals; and note taking, as needed. Additional responsibilities include : document management and proofing needs, expense reports, travel arrangements, office supplies, and new hire set ups,
- Contract & Vendors - Facilitate set up, systems upload, processing, QA, routing and tracking of contracts, check requests, change orders, and invoices; complete set up of vendors and POs; and serve as liaison for COUPA system.
- Department Training, Events & Engagement - Provide support for department training and engagement related events; prepare budgets and logistics; and coordinate with vendors and other departments for events.
- Other Duties - Additional administration duties may be assigned, as needed.
Minimum Qualifications / Other Expectations :
Education & Experience :
Other :
Nature & Extent of Supervision Provided to Job
Compensation :
Base Pay Range : $32.98 - $43.03
Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.
The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.
Salary : $33 - $43
