What are the responsibilities and job description for the Payroll Administrator position at The J Arthur Trudeau Memorial Center?
About Us
For over 60 years, the Trudeau Center has been at the forefront of transforming the lives of individuals with intellectual and developmental disabilities. Our programs make an immediate and long-lasting impact on individuals of all ages, lifting them up by providing the support they need to thrive. And we have big plans to continue growing and evolving that work in the months and years to come.
- Mission: Our mission is to promote an enhanced quality of life for individuals with developmental disabilities.
- Vision: We envision a diverse community where all people are valued and treated with dignity and have access to resources to help them lead productive lives.
- Values: We serve all individuals with compassion and respect. We are accessible and responsive, and we actively seek their input to better serve their needs.
The Role
Responsible for processing payroll using third-party software for individualized Self-Direction plans for Developmentally Disabled Adults, including but not limited to on-boarding new employees, managing authorizations, approving payments for goods and services, and updating budgets.
- Collect and review timesheets and process payroll bi-weekly.
- Collect and review on-boarding paperwork for new clients and employees.
- Communicate professionally with clients, families and vendors.
- Monitor and report on quarterly budgets using Excel worksheets for each client.
- Approve payments for goods and services.
- Maintain staff background records and employee files.
- Attend virtual meetings with BHDDH to keep updated on regulations.
- Perform other duties and job assignments as directed.
- 1 year payroll processing or bookkeeping experience.
- Ability to work independently and multitask in a fast-paced environment.
- Basic Microsoft Excel skills.
- Ability to communicate clearly and concisely.
- Must adhere to company confidentiality policies.
- Must have excellent interpersonal and customer service skills.
Technical Competencies:
- Payroll Processing: Basic understanding of payroll processes, calculations, and compliance requirements.
- Data Entry & Accuracy: Ability to enter and review payroll data with high attention to detail.
- Payroll Software & Systems: Familiarity with payroll software and Microsoft Excel.
- Timekeeping & Recordkeeping: Understanding of time tracking systems and maintaining accurate payroll records.
- Compliance Knowledge: Awareness of payroll-related laws and regulations.
- Attention to Detail: Ensuring accuracy in payroll processing and financial records.
- Confidentiality & Ethics: Handling sensitive employee information with discretion and professionalism.
- Problem-Solving: Identifying and resolving payroll discrepancies efficiently.
- Communication Skills: Clear and professional communication with employees regarding payroll questions and concerns.
- Organizational Skills: Managing multiple payroll tasks while meeting deadlines.
- Customer Service Orientation: Providing helpful and timely support to employees and internal teams.
Working Conditions
Basic office conditions. Computer operations.
Physical and Mental Requirements
Must be able to maintain confidentiality, prioritize work to meet goals and deadlines, manage multiple and tasks. Should be skilled with computer software, highly organized and detail oriented, and be able to carry out assignments to completion. Ability to foster and maintain positive working relationships with employees, individuals served, families and related professionals. Should be able to deal with direct contact with individuals served if needed
- 14 Paid Holidays
- Vacation, Sick, and Personal Time
- Medical, Dental & Vision
- Health Reimbursement Account (HRA)
- Employer Paid Life Insurance/Voluntary Life Insurance
- Voluntary Long-term Disability Insurance
- 403(b) Retirement Savings Plan
- Tuition Reimbursement
- Paid Trainings
- AAA Discount
- Verizon Discount
- Pet Insurance
