What are the responsibilities and job description for the Collection Systems Manager position at The J. Paul Getty Trust?

Collection Systems Manager

Job FamilyInformation TechnologyTypeRegular Full-TimePosition StatusGetty CenterWorkplace TypeHybrid / Partially RemoteSalaried / HourlySalariedHiring Pay Scale$133,617 - $177,050 AnnuallySalaryCommensurate with experience and internal equityProgram / DepartmentGetty Digital - 1207-Collection Platforms & DataRequisition Number2025-4552ERRP EligibleNo

Diversity, Equity, Accessibility, and Inclusion at Getty

Getty believes diversity, equity, accessibility, and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve and includes individuals who bring a diversity of values and experiences. Individuals of color, women, LGBTQIA , veterans, and persons with disabilities are encouraged to apply.

Job Summary

At Getty Digital, we're re-imagining how we can use data, software, and systems to provide a deeply connected and consistent experience for staff, scholars, researchers, and enthusiasts as they explore the rich and complex information held across the organization.

We are seeking a domain expert and talented manager for the role of Collection Systems Manager to lead a team of seven who oversee and administer Getty's suite of collection management applications. This constellation of systems supports museum, library, and archives collection management functions, specialized collection data management (Getty Provenance Index, Getty Vocabularies), and digital asset management. This represents a unique opportunity to oversee the platforms essential for managing and disseminating Getty's collection and research assets.

The Collection Systems Manager will support Getty Digital's initiative to modernize workflows, reduce system redundancy, and further harmonize use and practices across our ecosystem to build a consistent, connected, and collaborative digital environment. To achieve this, we are looking for an experienced and inclusive leader to guide the work of a talented and close-knit team of product managers. The candidate will have a strong background in systems-thinking, metadata schema and practice, aligning roadmaps, balancing operational and project work, and a track record as an expert business systems analyst working with cultural heritage applications.

This position reports to the Collection Platforms Director within the Public Technologies unit of Getty Digital. The Collection Systems Manager will interact with colleagues from across Getty's campus, including engineers, librarians, museum information specialists, archivists, and staff from our communications, publications, and digital teams. Demonstrated experience building collegial and collaborative relationships across teams is essential.

The Getty is among the world's most prestigious cultural heritage organizations, dedicated to furthering the study of the history of art. Our dynamic and beautiful campus is filled with art, archives and special collections, and a world-class research library. We offer 4 weeks of vacation a year, every other Friday off, and excellent benefits.

This position is a hybrid work environment opportunity; this is not a fully remote assignment. The successful candidate must be a California resident when employment begins and work at least one day per week on Getty's campus in Brentwood.

Major Job Responsibilities

Leadership : Lead and unify a diverse team. Guide their professional development, set appropriate goals, deliver performance feedback, and align their practices. Create and maintain an inclusive team culture that promotes continuous improvement. Assist the Collection Platforms Director in planning and implementing departmental goals. Work in close partnership with other department managers to coordinate the successful completion of technical projects and improved workflows.

Application Management : Oversee the performance, maintenance, and optimization of key systems of record. Ensure seamless operation, user satisfaction, and integration into the larger digital ecosystem. Lead efforts to integrate systems, leverage system features, and enable good data practice and reuse. Build consistent practices and workflows, aligning with practices on other teams across the organization. Serve as a key technical resource and conduit to the expertise of your team.
Vendor Relationships : Manage vendor partnerships, advocate for application enhancements, sponsor open source development projects, negotiate contracts, review statements of work, manage costs, and maintain strong relationships with providers. When needed, help identify new opportunities and work with our portfolio project management office (PPMO) to implement new systems.
Client Management : Work with key stakeholders across Getty to ensure the systems meet existing needs and are prepared for future ambitions. Collaborate on evaluating new opportunities and building workflows that empower organizational and business goals. Champion good change management practice in partnership with Getty programs.
Training and Support : Establish policies and practices for training end users. Direct staff and put in place processes for ongoing support, ensuring effective, sustainable use of our systems. Listen to staff needs and support their day-to-day experience. Help manage and build a foundation for change as we enhance practices.

Qualifications

Bachelor's degree in a related field or a combination of education and relevant experience

Master's or advanced degree in domain specific area preferred (e.g. MLIS, Data Science, MIS)

8-12 years experience with cultural heritage / digital asset management systems

Knowledge, Skills and Abilities

Deep knowledge in the operations of museums, libraries, and archives with a thorough understanding of the how systems facilitate this work

A proven record of accomplishment of managing teams and building strong culture in a hybrid work environment

Direct experience managing a digital asset management system and a combination of library, museum, or archival systems. Specific experience working with any of the following applications is highly desirable : OpenText Media Management, ArchivesSpace, TMS, Alma

Deep experience in application management and vendor management, with experience negotiating contracts and evaluating systems

Comfort in presenting both your own and your team's work, leading discussions and proposing solutions, and communicating to stakeholders and executives

Ability and desire to collaborate with stakeholders, developers, project managers, and staff to ensure solutions are implementable and meet business and user needs

Deep knowledge of linked open data, data modeling, taxonomy development, and domain-specific metadata schema and authorities (MARC, EAD, Linked.Art, CIDOC-CRM, LCSH, Getty Vocabularies)

Works in a healthy and flexible management style that appreciates and adjusts to staff needs and encourages strategic pursuits and sustainable workloads

Encourages effective and efficient communication, prioritizes activities, establishes unit policies and procedures, and engenders a collaborative work environment

Curiosity, tact, and diplomacy. Ability to work with a wide variety of staff

Benefits and Perks

Here are just some examples that Getty offers / provides for full-time employees :

Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.

403(b) Employee Investment retirement plan - with up to 5% Getty Match

Getty contribution of 6%, on behalf of employee, to 401(a) retirement account

Educational Assistance and professional development

Paid Vacation, Sick and Personal Days

12 Paid Holidays

Many positions have bi-weekly Off-Fridays

On-Site Fitness Center at Getty Center

Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR .

Equal Opportunity Employer

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and / or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

Salary : $133,617 - $177,050

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