Institute Coordinator

Title: Institute Coordinator

Salary Range: $55,000 - $60,840

About The James Beard Foundation:

The James Beard Foundation (“JBF”) is a vital cultural institution with deep roots honoring and advancing the culinary arts industry. JBF’s mission is to celebrate, support, and elevate the people behind America’s food culture and champion a standard of good food anchored in talent, equity, and sustainability. As a 501(c) (3) national non-profit organization, JBF brings its mission to life through the annual James Beard Awards, industry and community-focused initiatives and programs, advocacy, partnerships, and events across the country.

The James Beard Foundation’s Impact Department helps the independent restaurant industry reach new standards around equity, sustainability, and workplace practices to ensure that all involved in its supply chain can thrive. We look to turn independent restaurant jobs into long and healthy independent restaurant careers; to expand who has access to leadership, visibility, financial stability, and capital; and to use the power of chefs for climate change mitigation. Our mission comes to life through research, training programs, policy advocacy, and harnessing the agency of chefs for change.

The Institute Coordinator is a key support role within the Impact team, who will also work with Marketing & Communications, and Sponsorship departments, as well as external stakeholders and partners. It is one of two Institute coordinator positions.

Reporting to the Institute’s Associate Directors, the Institute Coordinator will assist in planning and executing educational programming ranging from semester-long programs to bi-annual summits, planning virtual and in-person events, supporting program alumni and industry engagement, coordinating the development of resources, managing digital and social deliverables, and supporting external partnerships and communications.

Responsibilities

• Support Institute programs (including Women's Entrepreneurial Leadership, Legacy Network, Financial Literacy Workshop, Activity-Based Costing Tool, Chef Action and WEL summits, workshops, panels, etc.)
• Create application and registration processes for all Institute programs
• Coordinate development of resources
• Supports recruitment of participants in research roundtables, focus groups, and surveys
• Support program alumni and advisory council engagement and communications
• Help execute in-person and virtual events for industry professionals
• Manage travel, hotel accommodations, reimbursements, and other logistics for attendees, presenters, and staff for programs in and outside of NYC
• Assist in budget tracking and invoice processing
• Assist in the development of sponsor and advisory committee materials as well as program wrap reports
• Create and update appropriate Monday boards for programs, webinars, and events
• Schedule and organize team meetings and maintain agendas, notes, action items and Teams spaces.
• Liaise with the Marketing and Communication team on website updates, collateral requests, scheduled emails, digital communication, and other related materials
• Maintain and update directories and databases, including Salesforce
• Ensure implementation of agreed upon team procedures.
• Provide other administrative support as needed.

Requirements

To be effective in this role, key core competencies and personal characteristics include:

2-4 years’ work experience within the hospitality industry

• A keen attention to detail and conscientious work ethic
• Proven ability to multi-task, prioritize projects, and work efficiently and independently in a dynamic work-place
• Demonstrated ability to plan and organize projects and events
• Excellent organizational, communication and interpersonal skills
• Flexible and adaptable style
• Strong sense of initiative, self-starter with a drive to success
• Proficiency in MS Office including PowerPoint, Salesforce, and Monday
• Ability to deal effectively with the diversity of individuals at all organizational levels
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• High energy and passion for the James Beard Foundation’s mission

Benefits:

JBF offers its employees a dynamic work environment with benefits including medical, dental, and vision coverage for employees and their dependents; life insurance; flexible spending account; commuter benefits; retirement savings; employee assistance program; tuition reimbursement/ professional development; and generous paid time off. We also offer fertility planning support and up to 18 weeks of paid parental leave. Additional perks include staff events, tickets to events at Platform by JBF (Pier 57), and much more.

The Foundation currently works a hybrid schedule that requires employees to be in our NYC office 2 days per week. This position is not eligible for relocation.

JBF requires all employees to be fully vaccinated and boosted for COVID-19 unless a medical or religious accommodation is needed in accordance with applicable law.