What are the responsibilities and job description for the Assistant Project Estimator position at The Jaynes Team?
Summary/Objective
The Assistant Project Estimator works closely with the estimating team to ensure success within the department as it relates to all estimating assignments associated with part production cost, print details, third-party outsourcing, and supplier RFQ (Request for Quote) responses. This person will assist senior estimators in obtaining the necessary information in order to generate and send quotes to customers in a timely fashion.
Essential Functions
• Prepare quotes by gathering necessary information from senior estimators;
• Prepare RFQ package to be estimated by gathering related specifications from customer and related documents;
• Resolves discrepancies by collecting and analyzing information;
• Draft and email clear quotes including accurate details needed to receive pricing from capable suppliers;
• Effectively communicate with suppliers, customers, and co-workers to obtain information necessary to complete pre-quoting tasks both via e-mail and/or over the phone;
• Maintain communication on status of all quotes;
• Identify material and time requirements by communicating with estimating team and customer;
• Send completed quotations via email to customers by assembling and displaying numerical and descriptive information;
• Maintain RFQ files by converting, organizing, and saving information according to company’s electronic system;
• Knowledge of Jaynes’ capacity, capabilities, possibilities and/or limitations of our manufacturing processes;
• Maintain up-to-date knowledge of trends/technology of the industry and attend educational workshops;
• Ability to prioritize and work under deadlines in a fast-paced environment;
• Ability to handle stressful situations such as heavy/varying workload and order accuracy; and
• Contribute to team effort by accomplishing related results while maintaining a positive and professional company image.
Qualifications
• Proficiency with MS Office, Timberline Estimating and OST (On Screen Take-off) software preferred;
• Experience in utilizing Auto/CAD and other drafting tools preferred;
• Ability to read part prints;
• Must have math skills; multiplication, division, percentages, fractions, conversion of units of measure;
• Computer skills; Web navigation, document scanning, typing, Excel, Word, Outlook, Microsoft Office application competency;
• Effective and professional communication skills – verbal and written; and
• Be detail oriented, possess the ability to multitask and have flexibility.
Competencies
• Math skills;
• Computer skills;
• Time management skills; and
• Logical troubleshooting skills
Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.
Position Type/Expected Hours of Work
This is a full-time non-union position.
Travel
This position requires frequent travel.
Required Education and Experience
High school diploma or GED equivalent and 2-3 years of relevant experience required.
Additional Eligibility Qualifications
Must pass a pre-employment screen, including but not limited to: drug and alcohol screen, background check, motor vehicle records check, reference check and physical (if applicable).
Work Authorization
Jaynes Corporation requires that all employees be legally authorized to work in the United States. Any person employed by Jaynes must complete the federal Employment Eligibility Verification Form (I-9) and will be entered into the federal E-Verify system.
AAP/EEO Statement
All employment decisions at Jaynes are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex, national, social, or ethnic origin, age, disability, genetics, sexual orientation, or any other status protected by the laws or regulations in the locations where we operate. Jaynes will not tolerate discrimination or harassment based on any of these characteristics.
Benefits
Jaynes Corporation is an employee-owned company and offers an exceptional benefits package. In addition to a competitive base salary, regular full-time employees are eligible for medical, dental, and vision insurance; a health savings account (HSA); dependent care flexible spending account (FSA); company-paid and supplemental life insurance; long term & short term disability insurance; cancer, accident & hospital indemnity coverage; retirement planning including 401k and Employee Stock Ownership Plan (ESOP); bonus plan; paid holidays; and up to 5 weeks of paid leave.
Additional wellness benefits include an onsite healthcare clinic for employees and their dependents, a comprehensive employee wellness program that includes financial incentives, free weekly yoga classes, an employee assistance program (EAP), and a fitness membership reimbursement program.
Regular part-time employees and interns are eligible for limited benefits.
PLEASE NOTE:
Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications and requirements for the purpose of clarifying the general nature and scope of a positions role as part of the overall organization.
Job descriptions do not list all tasks an employee might be expected to perform, and they do not limit the right of the supervisor to assign additional tasks, or otherwise modify duties to be performed, even if seemingly unrelated to the basic job.
