What are the responsibilities and job description for the Data Entry Assistant position at The Jaynes Team?
Summary/Objective
We are seeking a detail-oriented and organized Data Entry Assistant to accurately manage project data, assist with project scheduling, and support administrative tasks, ensuring smooth operations within our construction team.
Essential Functions
- Input and update data into company databases and systems, ensuring accuracy and timeliness.
- Review and verify the accuracy of data entered, identifying and correcting errors as necessary.
- Assist with maintaining and organizing digital and physical project records, documents, and files.
- Support the project management and accounting teams by providing relevant data and reports.
- Handle confidential and sensitive information with professionalism and discretion.
- Assist with general office tasks such as filing, scanning, and organizing documents.
- Communicate with project managers, contractors, and other team members to gather or clarify data.
- Perform routine audits of data entries to ensure completeness and consistency.
- Contribute to maintaining a well-organized, efficient office environment.
- Perform other duties and responsibilities as assigned
Qualifications
- High school diploma or equivalent (Associate’s degree preferred)
- Strong attention to detail and excellent organizational skills
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)Ability to manage multiple tasks simultaneously while maintaining accuracy
- Excellent written and verbal communication skills
- Strong work ethic, reliability, and the ability to work independently and as part of a team
- Prior experience in data entry or administrative support
- Basic knowledge of construction terminology and processes preferred
- Experience with construction industry software (e.g., Oracle Primavera, Procore, etc.) preferred
Competencies
- Attention to detail
- Technical proficiency
- Communication Skills
- Organizational Skills
- Time Management
Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, iPads or tablets, photocopiers, filing cabinets, and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is largely a sedentary role; however, this position may occasionally require the ability to lift and move up to 25 pounds of paper, files, and/or equipment. This position requires the ability to sit and/or stand for extended periods of time to enter data into multiple systems and conduct face-to-face meetings.
Position Type/Expected Hours of Work
This is a full-time non-union position. The scheduled hours are 40 to 50 hours per week Monday through Friday but may be extended as required to execute the tasks assigned.
Travel
This position does not require travel.
Required Education and Experience
High school diploma or equivalent and prior experience in data entry or administrative support.
Additional Eligibility Qualifications
- Must pass a pre-employment screen, including but not limited to a drug and alcohol screen, background check, motor vehicle records check, reference check and physical (if applicable).
- Current and valid driver’s license in the state of permanent residence (must be insurable by Jaynes automobile insurance carrier in order to drive a Jaynes vehicle).
- Must be eligible per Fleet Safety Management policy to operate a company vehicle or a personal vehicle for company purposes.
Work Authorization
Jaynes Corporation requires that all employees be legally authorized to work in the United States. Any person employed by Jaynes must complete the federal Employment Eligibility Verification Form (I-9) and will be entered into the federal E-Verify system.
AAP/EEO Statement
All employment decisions at Jaynes are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex, national, social, or ethnic origin, age, disability, genetics, sexual orientation, or any other status protected by the laws or regulations in the locations where we operate. Jaynes will not tolerate discrimination or harassment based on any of these characteristics.
Benefits
Jaynes Corporation is an employee-owned company and offers an exceptional benefits package. In addition to a competitive base salary, regular full-time employees are eligible for medical, dental, and vision insurance; a health savings account (HSA); dependent care flexible spending account (FSA); company-paid and supplemental life insurance; long term & short term disability insurance; cancer, accident & hospital indemnity coverage; retirement planning including 401k and Employee Stock Ownership Plan (ESOP); bonus plan; paid holidays; and up to 5 weeks of paid leave.
Additional wellness benefits include an onsite healthcare clinic for employees and their dependents, a comprehensive employee wellness program that includes financial incentives, free weekly yoga classes, an employee assistance program (EAP), and a fitness membership reimbursement program.
Regular part-time employees and interns are eligible for limited benefits.
PLEASE NOTE:
Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position’s role as part of the overall organization.
Job descriptions do not list all tasks an employee might be expected to perform, and they do not limit the right of the supervisor to assign additional tasks, or otherwise modify duties to be performed, even if seemingly unrelated to the basic job.
