Human Resources Assistant

Summary/Objective
We are seeking a dependable and personable HR Assistant to join our team. This role is ideal for someone who enjoys working with people, has excellent organizational skills, and is eager to support our HR department in a variety of administrative tasks.

Essential Functions
• Assist with daily operation of the HR Department, ensuring smooth and efficient workflow
• Support HR by responding to HR-related questions and requests while exhibiting polite and professional communication in person/virtually as well as via phone and e-mail
• Provide direct administrative support to employees, including help with accessing HRIS systems
• Coordinate, schedule, and conduct new employee onboarding, including pre-employment and orientation
• Carry out daily clerical duties and tasks including, but not limited to filing, typing, copying, scanning, and data entry
• Assist with generation and distribution of letters, reports, spreadsheets, and forms
• Maintain accurate and up-to-date human resource files, records, and documentation
• Maintain the integrity and confidentiality of human resource files and records
• Occasionally attend recruiting events and assist with company-wide meetings such as the annual open enrollment meeting
• Perform other duties and responsibilities as assigned

Qualifications
• High school diploma or equivalent
• Punctual, dependable, and able to work with minimum supervision
• A positive, proactive attitude and a willingness to learn
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Effective written and verbal communication skills
• Strong interpersonal skills with the ability to engage with employees at all levels
• Ability to handle sensitive information with confidentiality and professionalism
• Desire to develop HR skills and knowledge
• Prior experience working in a customer service, employee relations, training, or administrative role preferred
• Bilingual (English/Spanish) preferred

Competencies
• Customer Service Orientation
• Communication Skills
• Confidentiality and Integrity
• Organization and Time Management
• Adaptability
• Multitasking

Supervisory Responsibility
This position has no supervisory responsibilities.

Work Environment
This position operates within a professional office environment, where the use of standard office equipment—including computers, telephones, photocopiers, and fax machines—is routine. HR Assistants engage with employees at all levels of the organization, facilitating effective communication and support.

The ability to adapt to changing priorities and deadlines is essential, as this role thrives in a fast-paced and dynamic setting. HR Assistants are expected to manage multiple administrative responsibilities simultaneously while maintaining a high level of professionalism. Furthermore, they are entrusted with handling sensitive information with discretion and confidentiality, ensuring that employee interactions are conducted with respect and integrity.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The physical demands of an HR Assistant role are moderate and typical of an office environment. The position involves sitting for extended periods while working on a computer, handling paperwork, and managing employee records. HR Assistants may also need to stand or walk to interact with employees, attend meetings, or retrieve documents. Light lifting of office supplies or files (typically up to 10-20 pounds) may be required. Additionally, the role involves repetitive tasks like data entry and document review, which could cause some strain. Communication, both in person and via phone or video, is a key part of the job, requiring clear verbal interaction with employees and team members.

Position Type/Expected Hours of Work
This is a regular, non-union position. The standard hours are typically 8:00 AM to 5:00 PM, Monday through Friday, with occasional flexibility required to accommodate meetings or special projects. This position may involve overtime during peak periods or to meet deadlines.

Travel
This position may require occasional travel.

Required Education and Experience
High school diploma or equivalent, and prior experience working in customer service, employee relations, training, or administrative role preferred.

Additional Eligibility Qualifications
1. Must pass a pre-employment screen, including but not limited to a drug and alcohol screen, background check, motor vehicle records check, reference check, and POET if applicable.
2. Current and valid driver’s license or ID in the state of permanent residence (must be insurable by Jaynes automobile insurance carrier in order to drive a Jaynes vehicle).
3. Must be eligible per Fleet Safety Management policy to operate a company vehicle or a personal vehicle for company purposes.

Work Authorization
Jaynes Corporation requires that all employees be legally authorized to work in the United States. Any person employed by Jaynes must complete the federal Employment Eligibility Verification Form (I-9) and will be entered into the federal E-Verify system.

AAP/EEO Statement
All employment decisions at Jaynes are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex, national, social, or ethnic origin, age, disability, genetics, sexual orientation, or any other status protected by the laws or regulations in the locations where we operate. Jaynes will not tolerate discrimination or harassment based on any of these characteristics.

Benefits
Jaynes Corporation is an employee-owned company and offers an exceptional benefits package. In addition to a competitive base salary, regular full-time employees are eligible for medical, dental, and vision insurance; a health savings account (HSA); dependent care flexible spending account (FSA); company-paid and supplemental life insurance; long term & short term disability insurance; cancer, accident & hospital indemnity coverage; retirement planning including 401k and Employee Stock Ownership Plan (ESOP); bonus plan; paid holidays; and up to 5 weeks of paid leave.

Additional wellness benefits include an onsite healthcare clinic for employees and their dependents, a comprehensive employee wellness program that includes financial incentives, free weekly yoga classes, an employee assistance program (EAP), and a fitness membership reimbursement program.

Regular part-time employees and interns are eligible for limited benefits.

PLEASE NOTE:
Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position’s role as part of the overall organization.

Job descriptions do not list all tasks an employee might be expected to perform, and they do not limit the right of the supervisor to assign additional tasks, or otherwise modify duties to be performed, even if seemingly unrelated to the basic job.