Human Resources Assistant

Summary/Objective
We’re seeking a reliable, enthusiastic, and adaptable individual to join our team! The ideal person is a true "people person" who loves connecting with others and approaches new challenges with a positive, can-do attitude. This is a challenging yet rewarding opportunity where you can grow, develop, and thrive with us for the long haul. Plus, you'll enjoy some amazing and unique benefits (including the perks of being part of an employee-owned company!)—all while being part of a fun, supportive team!

Essential Functions

• Lead the end-to-end employee onboarding process for new hires, ensuring new hires are set up with the necessary tools, access, and resources to be successful from day one
• Oversee the employee offboarding process, ensuring a seamless and positive departure experience
• Serve as the first point of contact for employees, promptly addressing HR-related questions and requests with a friendly and professional approach
• Facilitate effective coordination between employees, managers, and departments, ensuring smooth operations, clear communication, and successful execution of processes
• Provide proactive follow-up to address any questions or concerns, ensuring continuous support and smooth progression throughout the entire process
• Maintain accurate and up-to-date human resource files, records, and documentation
• Maintain the integrity and confidentiality of human resource files and records
• Assist with the daily operations of the HR Department, ensuring smooth and efficient workflow
• Occasionally represent the company at recruiting events and provide support for company-wide meetings and training sessions
• Perform other duties and responsibilities as assigned

Qualifications

• High school diploma or equivalent
• An outgoing, welcoming demeanor that makes new hires feel comfortable, valued, and excited to join the team
• Punctual, dependable, and a self-starter with the ability to work independently as well as part of a collaborative team
• Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
• Comfortable with change and able to adjust quickly to new processes or unexpected challenges while maintaining a positive, proactive attitude
• Outstanding interpersonal skills, with the ability to confidently engage with employees at all levels and communicate clearly and effectively, both verbally and in writing
• Ability to handle sensitive information with confidentiality and professionalism
• Willingness to learn and grow in HR skills and knowledge
• Previous experience in customer service within a fast-paced environment is preferred
• Bilingual (English/Spanish) preferred

Competencies

• Customer-Focused Mindset
• Adaptability and Multitasking
• Effective Communication
• Coordination and Follow-up
• Organization and Time Management
• Confidentiality and Integrity

Supervisory Responsibility
This position has no supervisory responsibilities.

Work Environment
This position operates within a professional office environment and regularly utilizes office equipment such as computers, phones, and printers, along with various technologies like HRIS systems, Microsoft Office, Bluebeam, and communication tools including Outlook, Teams, and Zoom.

The work environment is high-energy and fast-paced, with shifting priorities and frequent interruptions being a common aspect of the role. Most work is conducted during regular business hours, but occasional overtime may be necessary depending on project demands.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Given the energetic nature of the work, the HR Assistant must be able to quickly adapt to shifting tasks, move between departments, and attend meetings across the office. The role requires sitting or standing for extended periods while working at a desk or computer, with frequent typing, writing, and use of phones and computers, which may involve repetitive motion. The HR Assistant may occasionally need to lift or move office supplies, files, or equipment weighing up to 25 pounds. The abilities to talk and hear are crucial, as the role involves frequent interaction with employees at all levels, both in person and via phone or video.

Position Type/Expected Hours of Work
This is a regular, non-union position. The standard hours are typically 7:30 AM to 4:30 PM, Monday through Friday, with occasional flexibility required to accommodate meetings or special projects. This position may involve overtime during peak periods or to meet deadlines.

Travel
This position may require occasional travel.

Required Education and Experience
A high school diploma (or equivalent) and previous experience in customer service within a fast-paced environment are preferred.

Additional Eligibility Qualifications

1. Must pass a pre-employment screen, including but not limited to a drug and alcohol screen, background check, motor vehicle records check, reference check, and POET if applicable.
2. Current and valid driver’s license or ID in the state of permanent residence (must be insurable by Jaynes automobile insurance carrier in order to drive a Jaynes vehicle).
3. Must be eligible per Fleet Safety Management policy to operate a company vehicle or a personal vehicle for company purposes.

Work Authorization
Jaynes Corporation requires that all employees be legally authorized to work in the United States. Any person employed by Jaynes must complete the federal Employment Eligibility Verification Form (I-9) and will be entered into the federal E-Verify system.

AAP/EEO Statement
All employment decisions at Jaynes are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex, national, social, or ethnic origin, age, disability, genetics, sexual orientation, or any other status protected by the laws or regulations in the locations where we operate. Jaynes will not tolerate discrimination or harassment based on any of these characteristics.

Benefits
Jaynes Corporation is an employee-owned company and offers an exceptional benefits package. In addition to a competitive base salary, regular full-time employees are eligible for medical, dental, and vision insurance; a health savings account (HSA); dependent care flexible spending account (FSA); company-paid and supplemental life insurance; long term & short term disability insurance; cancer, accident & hospital indemnity coverage; retirement planning including 401k and Employee Stock Ownership Plan (ESOP); bonus plan; paid holidays; and up to 5 weeks of paid leave.

Additional wellness benefits include an onsite healthcare clinic for employees and their dependents, a comprehensive employee wellness program that includes financial incentives, free weekly yoga classes, an employee assistance program (EAP), and a fitness membership reimbursement program.

Regular part-time employees and interns are eligible for limited benefits.

PLEASE NOTE:
Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position’s role as part of the overall organization.

Job descriptions do not list all tasks an employee might be expected to perform, and they do not limit the right of the supervisor to assign additional tasks, or otherwise modify duties to be performed, even if seemingly unrelated to the basic job.