What are the responsibilities and job description for the Payroll/HR Coordinator position at THE JOHN COOPER SCHOOL?
SUMMARY
The Payroll/HR Coordinator will oversee and supervise the school’s payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Semi-Monthly/Monthly payroll processing and reporting through ADP
- Managing Time and Attendance for employees, including timecards, Substitutes, and absences
- Payroll processing of Annual Fund Donations, Garnishments, Club Payments, Pay Adjustments, Stipends & Employee Tuition Payments, work with the different departments to verify amounts
- Maintains payroll files and resolves any payroll related issues with employees
- Work with HR Director to ensure employee files are complete
- Work with HR Director to ensure all payroll changes are accurate and complete
- Make recommendations regarding cost control and efficient administration practices
- Payroll reconciliation with Accounting Department
- Performs other personnel/payroll/business office duties as needed
- Assists with Accounting, HR and Payroll audits
- Wage and Tax Register Preview
- End of year HR and payroll preparation
COMPETENCIES
- Ability to maintain all employee information with absolute confidentiality
- Ability to work in a team environment
- Strong customer service/communication skills
- Ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, organize own work, set priorities, and meet critical time deadlines
- Attention to detail; demonstrate accuracy and thoroughness
- Comfortable working with/learning new technologies
- Self-starter who can work independently and problem-solve
- Ability to multitask and be flexible
- Demonstrate professionalism in all aspects of the job
- Engage in Professional Development to remain current on legal compliance/best practices
EDUCATION AND EXPERIENCE
- Proficient and experienced using ADP or related payroll software.
- Proficient with Microsoft Office or related software.
- Payroll experience or equivalent combination of education and experience.
- Strong analytical and problem-solving skills.
- Strong communication skills including on the phone and through email
PHYSICAL DEMANDS:
- Prolonged periods of sitting at a desk and working on a computer.
- Required to walk; stoop, kneel or crouch; reach with hands and arms.
- Required to stand or sit and talk or hear.
- The employee must regularly lift and/or move up to 15 pounds.
