What are the responsibilities and job description for the Director of Constituent Engagement, Whiting School of Engineering position at The Johns Hopkins University?

Director of Constituent Engagement, Whiting School of Engineering

Development and Alumni Relations (DAR) supports Johns Hopkins’ focus on research, teaching and patient care, and its role as a national and global leader in higher education. We create and foster enduring relationships that result in advocacy and philanthropic support for Johns Hopkins University & Medicine—strengthening the institution through partnerships with donors, alumni, volunteer leaders, faculty, students, staff, and patients.

Johns Hopkins University supports a flexible work model which includes four different work modalities. This role has a hybrid work arrangement with an onsite presence of three days per week. The manager will confirm the team’s core onsite days where the majority / all team members will work in the office. Employees who travel on university business can count those days towards their onsite days.

The overall management of the Whiting School of Engineering’s (WSE) volunteer and constituent engagement program plays an integral role in the School’s development and fundraising activities. The Senior Associate Director of Constituent Engagement is responsible for strategically managing the Whiting School of Engineering’s Alumni Relations programs and communications; building engagement strategy and providing guidance for all volunteer boards; serving as the liaison to the Homewood Annual Giving program and leading Whiting School specific annual giving campaigns; and overseeing all WSE Development and Alumni Relations (DAR) events. The Sr. Associate Director serves as the liaison and main contact for the central Johns Hopkins Alumni Association and the Life Design Lab. They also serve as the WSE DAR liaison to the Dean’s calendar. The Sr. Associate Director manages and solicits annual gifts from a portfolio of alumni volunteer and donor prospects to further cultivate and build the pipeline of donors while also working to increase overall alumni engagement and volunteer identification, in collaboration with the development team. This position supervises an Associate Director and oversees an Administrative Coordinator.

Key responsibilities :

Manage the overall Hopkins Engineering Alumni and Volunteer Engagement program
Create a strategic annual alumni relations plan for the Whiting School of Engineering including events, newsletters, virtual programs; and high-level engagement opportunities for annual, major, and principal level donors
Supervise the Associate Director of Alumni Relations in strategizing and executing Hopkins Engineering Alumni Leadership Committee meetings, sub-committee calls, and activities created by its members.
Visit and solicit Leadership Committee members at the annual and major gift level and track solicitations done by major gift officers to meet established participation and dollar goals.
Oversee the recruitment, training, and management of volunteers for both the Leadership Committee and the Hopkins Engineering Alumni Ambassadors, ensuring that roles and expectations are clearly articulated.
Oversee the WSE Volunteer Pipeline, including the discovery of new and diverse volunteers in partnership with the WSE gift officers and staff, the Office of Leadership Developments, and central colleagues across Alumni Relations, Annual Giving, and Regional / International Giving. Confirm volunteer engagement is being properly tracked in alumni database; maintain tracking of past and identified future to ensure a strategic engagement plan.

2. Strategize and plan Whiting School Advisory Board meetings

Work directly with the Associate Dean of External Relations, the Whiting School Dean, and the Chair of the Whiting School Advisory Board on the successful conception, design, and execution of semi-annual meetings for the Whiting School Advisory Board.

Oversee all logistics for in-person meetings and any planning meetings or calls throughout the year.

Work closely with the volunteer leadership of the advisory board, faculty partners, and administrators to ensure that the group is engaged in meaningful work that will advance the school and that participation in the group enhances their relationship with the school and its priorities. This may include task force meetings throughout the year.

In partnership with the Associate Dean, manage all communications to the Advisory Board including bi-annual newsletters or school updates.

Manage the membership pipeline and tracking to send out correspondence to new and termination members.

3. Lead Whiting School Specific Annual Giving Efforts

Serve as the liaison for all Annual Giving program solicitations and campaigns, including overseeing correspondence to solicit alumni / friends by email and mail.

Lead the strategy and execution of 1-2 Whiting specific, and 1 -2 school-wide mass giving campaigns each year.

4. Oversee Whiting School Development and Alumni Events

Review and strategically update events to ensure alignment with the school’s priorities and the WSE DAR team’s fundraising efforts.

Work with the Associate Director of Alumni Relations, Associate Director of Stewardship, Sr. Events Coordinator, and Alumni Relations Coordinator to guarantee strategic planning, coordination, and implementation of all events. These events include, but are not limited to : receptions, lectures, breakfasts, lunches and dinners, campus visits & tours, alumni and corporate speakers, dedications and other stewardship events.

Prepare and present briefings for the President, Provost, Deans, Faculty and other staff prior to visits and special events.

Manage the overall events budget of $250,000, including the alumni relations budget, and reinforce timely completion of budget tracking sheets.

Implement post-event follow-up actions (including prospect visits and solicitations) and event analysis to ensure we are maximizing the value and impact of WSE events.

Track annual keynote speakers, as well as potential alumni and donors who need or to be honored with awards or other distinctions.

5. Serve as a liaison for various Johns Hopkins offices

Serve as the primary point of contact for all development and alumni relations events, meetings, and travel on the Dean’s calendar and participate in biannual meetings to ensure timely delivery of briefings and other materials to the Dean.

Act as the primary liaison to the Johns Hopkins University Alumni Relations Office, involving collaborative programming with the Alumni Association regional and affinity program and attendance at Alumni Council Leadership Weekend and Executive Committee meetings.

Serve as the WSE liaison to the Office of Homecoming and Reunion. Attend all reunion meetings and relay pertinent information to Krieger Office of External Affairs. Ensure appropriate staffing for WSE events held during reunion as well as centrally-managed reunion events.

Collaborate with the Krieger School of Arts & Sciences Office of External Affairs on various projects including industry events, intersession events with students, and career skill building events.

6. Perform other development and alumni relations related duties, as assigned.

Minimum Qualifications

Bachelor's degree.

Five years related experience.

Preferred Qualifications

Experience in development and alumni relations in a higher education or comparable setting

Relevant experience in a non- profit or private sector institution

Position requires proven management and organizational skills; strong oral and written skills; the ability to manage many projects simultaneously involving alumni volunteers. Ability to motivate and persuade will be particularly helpful.

Successful candidate should be very comfortable with public speaking.

Must be adept at working effectively with diverse constituent groups and senior institutional staff; have strong written and verbal communications skills, budget management experience, and a proven track record of building programs and motivating staff and volunteers.

Ability to travel for business required.

Classified Title : Sr. Alumni Relations Officer

Job Posting Title (Working Title) : Director of Constituent Engagement, Whiting School of Engineering

Role / Level / Range : ATP / 04 / PE

Starting Salary Range : Minimum : $73,299 - Maximum : $128,299 (targeted salary : $95,000; commensurate with experience)

Employee group : Full Time

Schedule : Monday-Friday, 8 : 30-5 : 00pm

FLSA Status : Exempt

Location : Homewood Campus

Department name : 10001471-Development and Alumni Relations

Personnel area : Whiting School of Engineering

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Salary : $73,299 - $128,299

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