Faculty Affairs and Academic Council Administrator - 117175

Requisition ID: 117175

Faculty Affairs and Academic Council Administrator

The Johns Hopkins University Krieger School of Arts & Sciences (KSAS) seeks a Faculty Affairs & Academic Council Administrator who will support the KSAS HR team through a collaborative work environment by playing an integral role in the administration of the school’s faculty employment life cycle. Under the direction of the Faculty and Academic Affairs Lead, and the Executive Vice Dean, and in close partnership with the Vice Deans for Faculty, this role provides counsel on faculty matters in the areas of policy, procedures, and practice of the Homewood School’s Academic Council, and coordinates all aspects of the Academic Council’s administrative functions, including management of the faculty appointments and promotions.

This role ensures the school’s compliance with University and Academic Council policies and manages daily administrative activities as they pertain to the administration of the faculty life cycle, including, but not limited to, promotion, tenure, appointments, leave administration, and contract terms for the school’s faculty. This role serves as an advisor, consultant, and subject-matter expert for faculty, standing committees, subcommittees, and departments, providing high-quality work with strong attention to detail and accuracy. This role liaises with Department Chairs, the KSAS Dean’s Office Leadership, the Office of the Provost, the Board of Review, Internal and External Referees, and other senior-level stakeholders throughout the JHU community as it relates to the promotion and tenure process. The Faculty Affairs & Academic Council Administrator promotes actions that maintain an environment that integrates diversity, differences, and fairness.

Specific Duties & Responsibilities

Academic Council Guidance and Administration - 80%

• Provide guidance to members of the Homewood Academic Council on council policy, procedures, and practice.
• Coordinate the scheduling of formal and informal Academic Council meetings and invite guest participants.
• Coordinate and affect the gathering, recording, and distribution of support materials
• required of the Academic Council to conduct their business.
• Provide consultation to the provost, deans, department chairs, administrators, and faculty/staff regarding Academic Council procedural rules and regulations, and faculty appointment and promotion process.
• Attend Academic Council meetings and ensure the accuracy of detailed minutes.
• Serve as the administrative liaison between Academic Council subcommittees and
• standing committee members.
• Provide support to the Academic Council on special projects, including ad-hoc
• committees, as needed.
• Provide consultation and support to ad hoc committees reviewing appointment and promotion cases regarding Academic Council procedural rules and practices.
• Manage the process for external evaluation requests and collection on behalf of ad hoc committees.
• Provide administrative support for the Homewood Graduate Board, including scheduling meetings, distributing material, advising on policies and procedures, and taking meeting minutes.
• Organize annual junior faculty lunches.
• Partner with HAC support in other schools on matters that impact all schools.
• Manage the election process for the Academic Council.
• Ensure timeliness of identifying and approving new members for Academic Council standing committees and subcommittees.
• Maintain the Academic Council website in coordination with the support staff in other HAC schools.
• Maintain governing documents for the Academic Council.
• Draft correspondence for the deans in regard to memos and letters sent as part of faculty appointment and promotion processes
  
  
  

Team Lead – 10%

• Serve as team lead, providing guidance and direction to staff in support of Academic.
• Council tasks.
• Oversee management of Krieger faculty records. Manage the maintenance of Excel spreadsheets or other appropriate tools to track promotion stages and review of faculty tenure clocks for the Krieger School.
  
  
  

General Duties - 10%

• Oversee and facilitate implementation of all policies and procedures for academic appointment, reappointment, promotion, and tenure of all faculty members.
• Ensure adherence to all academic policies, procedures and regulations pertaining to appointment and employment.
• Keep department and school administrators informed about process and systems changes in the administration and all aspects of the faculty promotion and tenure life cycle.
• Ensure compliance and best practices across academic departments in the handling of faculty appointments.
• Ensure training of staff involved in faculty affairs with regard to proper processes and related policies.
• Identify and implement process improvement strategies to optimize workflow within the Dean’s Office and across the school.
• Conduct ad hoc analysis to support decision-making.
• Contribute to and participate in University-related projects as requested.
• Maintain accurate faculty lists for Homewood schools Organize and send material for the Board of Trustees consent agendas and communicate approval to HR and Dean’s Office.
• Coordinates with leadership on the Letter of Intent process.
• In collaboration with the Faculty and Academic Affairs Lead & Director of Human Resources, devise systems for organizing and executing faculty actions and processes.
• Serves as the school administrator for Interfolio RPT.
  
  
  

Special Knowledge, Skills, And Abilities

• Executive-level administrative skills.
• High level of attention to detail and organization.
• Ability to engage in multiple tasks simultaneously.
• Ability to work independently and to set appropriate priorities in order to meet deadlines.
• Strong collaboration and relationship-building skills.
• Ability to effectively communicate with colleagues, faculty & department Chairs, KSAS Dean’s Office Leadership, Office of the Provost, Board of Review, Internal and External Referees, and other senior-level stakeholders.
• Excellent oral, interpersonal, and written communication skills.
• Excellent Microsoft Office skills.
• Knowledge of SAP and other JHU systems is preferred.
  
  
  

Minimum Qualifications

• Bachelor's Degree.
• Five years in providing high level expertise.
• Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
  
  
  

Preferred Qualifications

• Five years or more experience in support of academic, business, research, and/or development activities and operations, providing high-level
• administrative oversight, coordination, and advice.
• Experience in an institution of higher education within a Dean’s Office, academic department, or corporate executive office is strongly preferred.
• Supervisor experience.
  
  
  

Classified Title: Administrative Specialist

Job Posting Title (Working Title): Faculty Affairs and Academic Council Administrator

Role/Level/Range: ATP/03/PC

Starting Salary Range: $53,800 - $74,100 - $94,400 Annually (Commensurate with experience)

Employee group: Full Time

Schedule: 37.5/M-F, 8:30 to 5:00 pm, Hybrid

Exempt Status: Exempt

Location: Hybrid/JH at Keswick

Department name: Human Resources

Personnel area: School of Arts & Sciences

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week