What are the responsibilities and job description for the Grants & Contracts Analyst - 115535 position at The Johns Hopkins University?
Requisition ID: 115535
Grants & Contracts Analyst
We are seeking a Grants & Contracts Analyst who will coordinate administrative and financial activities related to pre-award and post-award projects in the Department of Radiology and Radiological Science. The Analyst will support 10-15 faculty and their post-doctoral fellows with a portfolio of sponsors from private foundations, federal agencies, and commercial entities (clinical trials). The Analyst will manage sponsored projects post-award functions that include, but may not be limited to: budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to highly complex. The Analyst will work independently with support from Principal Investigator (PI) and/or senior/management level, and grants and contract manager. May interact with research/administrative professionals outside of the university and abroad. Analyst will report directly to the Grants and Contracts Manager for Sponsored Projects in Radiology.
Specific Duties & Responsibilities
- Serve as liaison between research units, central offices and funding agencies.
- Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied.
- Ensure compliance in all other areas related to grant and contract management, including federal regulations, sponsoring organization guidelines, award terms and conditions, institutional, departmental, and divisional policies, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
- Maintain ongoing updates and communications on the financial status of current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental/divisional leadership.
- Coordinate the process of setting up awards after grant number is assigned, including reviewing the award, verifying award set-up, and ensuring personnel is setup appropriately.
- Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, and paying invoices. If an award includes a subrecipient, ensure paperwork is completed timely.
- Coordinate the award and contract closeout process, including working with Research Compliance and Sponsored Projects Shared Services to ensure the Financial Status Reports (FSR) are completed accurately and timely.
- Provides financial information to faculty by preparing monthly, quarterly, and fiscal year financial reports, and meeting with them to discuss their account activities.
- Conduct complex award management activities for the entire sponsored projects team. This includes providing monthly master account reconciliation data for over 300 accounts within the Dept. of Radiology, identifying direct cost & undistributed budgets requiring attention, assist with non-payroll cost transfers.
- Responsible for creating job aides and best practices for onboarding and continued team education, including how-to manuals and step-by-step video guides.
- Create educational resources and PowerPoint presentations for Sponsored Projects staff meetings.
- Bachelor's Degree.
- Two years of administrative/budgeting experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
- Successful completion of the Research Administration Trainee program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,800 - $94,400 HRLY ($70,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30am-5p
Exempt Status: Exempt
Location: Remote
Department name: SOM Rad Research Administration
Personnel area: School of Medicine
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.
Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Remote
Salary : $53,800 - $94,400
