Program Coordinator - 117083

Requisition ID: 117083

Program Coordinator

The Department of Academic Affairs is seeking a Program Coordinator to support activities for the Masters of Public Health (MPH) Program Office including communications with prospective and current students, event planning, supporting admissions processing and the MPH Admissions Committee, and maintaining MPH.

Specific Duties & Responsibilities

• Expert communication about the MPH program admissions requirements.
• Responsible for triaging students with problems and questions via walk-in visitors, emails and phone calls to the MPH Program Office.
• Communicates a significant level of expertise about the MPH Program through the program email account, visitors, phone conversations, etc.
• Assists the MPH Admissions Coordinator in pre-screening and distributing applications to the MPH Admissions Committee.
• Assists in admissions processing and preparation for MPH Admissions Committee review; Tracks admitted student acceptances, declines and deferrals.
• Maintains the internal MPH student database with incoming student information and enrollment status; Interfaces with the Student Affairs Office to obtain and track information on admissions, credentials, catalogs, etc.
• Supports event planning for orientations, capstone symposium, faculty advising workshops, special events, etc.; Catering, multimedia, and environmental services arrangements for special events/meetings; attends meetings with JHSPH Special Events Team to assist in organizing special MPH events and meetings.
• Administrative support for the MPH Field Experience Fund Awards and MPH Capstone Awards Subcommittees; Provides Web Support for the MPH Office.
• Maintains listservs for MPH Office.
• Updates MPH Program website in Site Executive.
• Acquires overarching knowledge of the MPH Program as a whole; The formal and informal goals of the MPH office in daily activities; The standards, policies and procedures of the other offices within the school with respect to their interactions with MPH activities. Possesses sensitivity to the interrelationship of both people and functions within the MPH program office. Balances the priorities for the various required functions. Coordinates with the MPH Senior Program Manager on MPH program function
  
  
  

Special Skills/Knowledge

• Strong writing skills including the ability to write emails and memos and thoroughly proofread written material; Use of social media to support prospective and current students.
• Operate a personal computer to access and effectively use e-mail, electronic calendars, update portal sites, search web sites for needed information, and use other basic office support software.
• Strong word processing skills, including preparation of detailed tables and documents. Expertise with the use of various software applications, such as word processing packages (Microsoft Office), spreadsheets (Excel), and relational databases, to assemble, manipulate and/or format data and/or reports.
• Ability to effectively utilize applications such as SOPHAS, Qualtrex, SIS, etc.
• Strong sense of cooperation for interacting and working as a team player with other MPH program office staff on program activities and functions.
• On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences and results having an impact on people and the efficiency and/or quality of the overall operation of the office.
  
  
  

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Five years progressively responsible related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  
  
  

Classified Title: Program Coordinator

Job Posting Title (Working Title): Program Coordinator

Role/Level/Range: ATO 37.5/03/OF

Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.)

Employee group: Full Time

Schedule: Monday to Friday: 9:00 am – 5:00 pm

FLSA Status: Non-Exempt

Location: Hybrid: On-site 3-4 days a week

Department name: 10001018-Master of Public Health

Personnel area: School of Public Health

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week