Demo

Facilities Coordinator

The Joint Commission
Oakbrook Terrace, IL Other
POSTED ON 2/21/2025
AVAILABLE BEFORE 2/6/2026

Overview

The Facilities Coordinator provides essential support to the Building & Facilities Operations Director, Building Engineers, Office Services, and Building Security.   This role is responsible for managing a number of administrative tasks required to keep this department and building facilities organized, safe, and running efficiently.  

 

This position requires working in our Oakbrook Terrace office.

 

Responsibilities

  • Reviews and processes invoices, ensuring accuracy and timely payments.
  • Manages onsite and offsite records and files, ensuring proper storage, retrieval, and destruction protocols.
  • Organizes and tracks the facility long-term asset list, providing updates to management to support them in identifying future asset needs and appropriate allocation of budget. 
  • Gathers department reporting needs, including but not limited to monthly metrics and security reporting, and is responsible for preparing the quarterly metrics summary dashboard.
  • Ensures vendor contracts are up to date in collaboration with the Procurement department. Enters contracts into Procurement technology. Monitors contract compliance and renewals.
  • Tracks personnel changes (new hires, terminations, and employee transfers) and coordinates space planning and seating arrangements for these changes within the facility.  Updates Excel and CAD file seating charts through AutoCAD or identified space planning technology, to accurately reflect current office layouts, by day, and daily counts.    Supports space planning team in optimizing workspace utilization.
  • Supports and coordinates security drills and monthly safety/security procedures and communications.
  • Conducts weekly building tours to assess building conditions, provides assessment recap, and collaborates with appropriate personnel to review any concerns or repairs needed.
  • Participates in the corporate headquarters Safety Team, completing tasks as assigned.
  • Provides support for operations projects planned throughout the year.
  • Completes other tasks and responsibilities, as needed,  to support department and team.  
  • Qualifications

     

    1. High School Diploma or GED required, technical school degree a plus.

    2. 3 years of work experience, preferably in a related job discipline.

    3. Cad software experience required.

    4. Ability to adapt and learn quickly

    5. Problem solving skills and ability to work independently.

    6. Takes initiative and anticipates needs to support department.

    7. Excellent communication skills, both written and verbal, with experience collaborating with staff at all

    employment levels.

    8. Strong time management and organizational skills.

    9. High degree of flexibility and excellent multitasking ability.

    10. Working knowledge of Microsoft Office products.

    11. Skilled with Excel with ability to analyze and compare data.

    12. Working knowledge of various copier software a plus.

     

     

     

    We offer a comprehensive benefit package. For a complete overview of our benefits package, please visit our Joint Commission Career Page 

     

     

     

    This job description is intended to describe the general nature and level of work performed by an employee assigned to this position. The description is not an exhaustive list of all duties, responsibilities, knowledge, skills, and abilities, and working conditions associated with this position. All requirements are subject to possible modification and reasonably accommodate individuals with disabilities. 

     

    Min

    USD $48,000.00/year

    Max

    USD $64,500.00/year

    Salary : $48,000 - $64,500

    If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution. Compensation Planning
    Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right. Surveys & Data Sets

    What is the career path for a Facilities Coordinator?

    Sign up to receive alerts about other jobs on the Facilities Coordinator career path by checking the boxes next to the positions that interest you.
    Income Estimation: 
    $74,152 - $98,929
    Income Estimation: 
    $92,934 - $120,949
    Income Estimation: 
    $83,396 - $115,118
    Income Estimation: 
    $54,852 - $69,413
    Income Estimation: 
    $66,101 - $86,179
    Income Estimation: 
    $86,301 - $107,682
    Income Estimation: 
    $105,225 - $134,937
    Income Estimation: 
    $105,313 - $133,528
    Income Estimation: 
    $73,439 - $89,314
    Income Estimation: 
    $79,847 - $104,097
    Income Estimation: 
    $86,301 - $107,682
    Income Estimation: 
    $45,921 - $62,442
    Income Estimation: 
    $54,852 - $69,413
    View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles Skills Library

    Job openings at The Joint Commission

    The Joint Commission
    Hired Organization Address Oakbrook Terrace, IL Other
    Overview The Joint Commission realizes its mission through the work its employees do every day to help health care organ...
    The Joint Commission
    Hired Organization Address Oakbrook Terrace, IL Other
    Overview Nationwide Search – Behavioral Health Surveyor Seeking social workers, counselors, nurses, and psychologists. E...
    The Joint Commission
    Hired Organization Address Oakbrook Terrace, IL Intern
    Overview We are seeking a motivated and detail-oriented HR Intern to join our Human Resources team. This internship offe...
    The Joint Commission
    Hired Organization Address Columbia, DC Full Time
    Overview The Data & Analytics Lead (Senior Managing Director) will drive the strategy and execution of data acquisition ...

    Not the job you're looking for? Here are some other Facilities Coordinator jobs in the Oakbrook Terrace, IL area that may be a better fit.

    Facilities Coordinator

    Accord Intermediate Holdings Inc, Alsip, IL

    Facilities Coordinator

    USA Vein Clinics, Vascular, Fibroid and Oncology Centers, Northbrook, IL

    AI Assistant is available now!

    Feel free to start your new journey!