Executive Assistant (Hybrid)

The Junkluggers is an eco-friendly junk removal company committed to providing an elevated customer experience and bettering the environment and communities we serve.

The Executive Assistant is the heart of our operations, ensuring a smooth and welcoming experience for employees, visitors, and clients alike. This role combines a keen eye for detail with outstanding interpersonal and organizational skills to manage the physical workspace, front desk, executive calendars, events, and the all-important first impression our business makes.

Responsibilities

• Facilities Management: Oversee the maintenance and upkeep of office spaces, ensuring a clean, safe, and functional environment.
• Coordinate with vendors for cleaning, repairs, and supplies.
• Manage office space allocation and reconfigurations.
• Oversee security systems and procedures, including communication with Contractor Nation for building security.
• Manage office equipment and supplies inventory.
• Point of contact for the cleaning company, communicating closures and issues.
• Serve as Safety Leader to ensure safety protocols are up to date and communicated to the HQ team.
• Front Desk Operations: Handle incoming calls and mail distribution, including daily scanning and FedExing of NA checks.
• Executive Scheduling: Manage complex calendars for the executive team, ensuring efficient time management and minimal conflicts.
• Schedule meetings, appointments, and travel arrangements, including booking flights, transportation, and hotel rooms.
• Serve as the face of the company, creating a positive first impression for everyone who walks through the door.
• Plan and execute office events and activities, including monthly "Culture Club" activities and coordinating office luncheons and functions.
• Assist with internal communications and announcements, including managing home office birthdays with monthly emails and celebrations.

Qualifications

• Bachelor's degree or equivalent experience
• Proven experience in office management, facilities management, or a related field
• Strong leadership and interpersonal skills
• Excellent organizational and time management skills
• Proficiency in Microsoft Office Suite or similar software
• Excellent communication and customer service skills
• Ability to multitask and prioritize effectively
• A proactive and solution-oriented approach