What are the responsibilities and job description for the HR & Finance Specialist position at The Just One Project?
THE ORGANIZATION
The Just One Project's mission is to increase access to food, resources, and services to build a stronger, healthier, and more connected community. The Just One Project has a culture of attracting the most passionate and talented people to represent The Just One Project by reinforcing strong values, work-life balance, and diversity. We know that our company culture ultimately affects client experience. Every program is designed with our clients in mind; we are "client-centric."
Job Purpose
The HR & Finance Specialist is a key member of The Just One Project's Finance team, reporting to the Finance Manager and Director of People & Culture. This dual-role position requires a highly motivated and creative individual with a proven track record of success in accounting, payroll, HR, and administrative responsibilities. The ideal candidate is a self-starter, well-organized, and takes initiative to drive impactful results.
Responsibilities
Accounting:
The Just One Project is an Equal Opportunity Employer. We value a diverse workplace and do not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or veteran status, in accordance with applicable laws.
DON'T MEET EVERY REQUIREMENT? LET US DECIDE!
Research shows that individuals from underrepresented groups often choose not to apply for jobs unless they meet every listed qualification - even though they are frequently well-qualified.
Must be able to pass a criminal background check and drug screening
The Just One Project's mission is to increase access to food, resources, and services to build a stronger, healthier, and more connected community. The Just One Project has a culture of attracting the most passionate and talented people to represent The Just One Project by reinforcing strong values, work-life balance, and diversity. We know that our company culture ultimately affects client experience. Every program is designed with our clients in mind; we are "client-centric."
Job Purpose
The HR & Finance Specialist is a key member of The Just One Project's Finance team, reporting to the Finance Manager and Director of People & Culture. This dual-role position requires a highly motivated and creative individual with a proven track record of success in accounting, payroll, HR, and administrative responsibilities. The ideal candidate is a self-starter, well-organized, and takes initiative to drive impactful results.
Responsibilities
Accounting:
- Enter accounting-related information (e.g., Accounts Payable, Bills, Expenses, etc.).
- Inspect account books for efficiency and accuracy.
- Organize and update financial records.
- Recommend ways to reduce costs and enhance revenue.
- Assist with monthly bank reconciliations and financial reporting.
- Provide financial documentation for audits and grant reimbursements.
- Ensure compliance with accounting principles and internal controls.
- Collect and verify timesheets for accuracy.
- Calculate employee work hours, benefits, and deductions.
- Ensure tax compliance with federal, state, and local regulations.
- Process new employees, promotions, and terminations in payroll systems.
- Prepare payroll files and backups for grant reimbursements.
- Handle payroll discrepancies, working with employees to resolve issues.
- Maintain and update employee payroll records and other related information.
- Ensure timely and accurate payroll processing for all employees.
- Assist with benefits administration, including enrollment and changes.
- Conduct interviews, screen resumes, and make hiring recommendations.
- Assist with the onboarding process, ensuring a smooth transition for new hires by preparing and guiding them through all necessary paperwork, systems access, and training schedules.
- Assist Facilitate orientation sessions to introduce new hires to company culture, values, and policies.
- Ensure timely completion of all onboarding documentation, including tax forms, direct deposit, and benefits enrollment.
- Maintain accurate records of new hire documentation and ensure compliance with legal requirements.
- Act as a resource for new hires throughout the onboarding process to answer any questions or concerns.
- Support the development and updating of onboarding materials, ensuring they are aligned with company policies and culture.
- Assist with employee inquiries through the ticketing system.
- Assist the Director of People & Culture with HR-related projects and duties.
- Serve as a point of contact for employees regarding HR-related matters.
- Provide guidance and support to managers on employee relations matters.
- Any other job duties as assigned.
- Bachelor's Degree in Business Administration, Accounting, Finance, Human Resources, or a related field.
- 2-3 years of experience in HR, including recruitment, onboarding, employee relations, and compliance.
- 2-3 years of experience in Accounting and Finance functions, including payroll, accounts payable/receivable, bank reconciliations, and financial record management.
- Experience working in a nonprofit environment is highly valuable, demonstrating an understanding of the unique challenges and opportunities within the sector.
- Commitment to diversity, equity, inclusion, and the core values of The Just One Project (Respect, Integrity, Innovation, Compassion)
- Proficient in QuickBooks Online or similar accounting software.
- Strong knowledge of payroll processing, including tax compliance and deductions.
- Experience with HRIS systems and employee record management.
- Excellent use of Microsoft Office Suite (Word, Excel, and Outlook); highly skilled in creating and managing spreadsheets.
- Strong understanding of HR practices, including recruiting, onboarding, and employee relations.
- Ability to interpret and apply accounting principles and financial data.
- Exceptional attention to detail and accuracy.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Discretion and confidentiality when handling sensitive employee and financial information.
- Excellent verbal and written communication skills.
- Ability to work independently and collaboratively in a fast-paced, dynamic environment.
- Must attend six mandatory Pop Up & Give events per year
- Must possess valid driver's license and reliable transportation
- Ability to sit, use hands and fingers, talk or hear continually.
- Ability to stand, walk, reach, push, pull regularly and for extended periods of time.
- Ability to climb or balance, stoop, kneel, or crouch regularly.
- Must be able to lift, push, pull, etc. efficiently and on a regular basis.
- Ability to work in fast paced active environment
- Ability to lift and carry up to 50 lbs
- Frequently exposed to various controlled and uncontrolled weather conditions
The Just One Project is an Equal Opportunity Employer. We value a diverse workplace and do not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or veteran status, in accordance with applicable laws.
DON'T MEET EVERY REQUIREMENT? LET US DECIDE!
Research shows that individuals from underrepresented groups often choose not to apply for jobs unless they meet every listed qualification - even though they are frequently well-qualified.
Must be able to pass a criminal background check and drug screening
