Grants Accountant

LOCATION: Waimea, Hawai‘i Island, Hawai‘i

FLSA STATUS: Full time, Exempt

COMPENSATION: $50,000–$60,000 per annum competitive benefits package

The Kohala Center (TKC), a 501(c)3 nonprofit organization based in Waimea, Hawai‘i Island, Hawai‘i, is currently seeking a grants accountant with demonstrated experience in nonprofit accounting and grants administration. The grants accountant provides fiscal support on grants, donations and contracts for The Kohala Center. The grants accountant works with TKC’s development associate and supports managers and staff in developing, implementing, and providing ongoing financial oversight to grant management operations, ensuring the appropriate use and accurate reporting of all financial transactions on grants and contracts.

KEY RESPONSIBILITIES/ESSENTIAL DUTIES:

Research and Development

• Work with financial controller to improve and deliver effective and efficient grant management process, including integration with financial, accounting, and customer relations management software/technologies.
• Provide oversight and guidance on federal/state/foundation grant regulations and conditions or restrictions on expending funding to ensure organizational compliance and timely and high-quality submissions.

Finance and Accounting

• Enter new/revised budgets into the CYMA accounting system and inform Finance and Accounting about billing and payroll requirements for each grant.
• Run and distribute monthly budget-to-actual (B2A) reports for all active grants and enter applicable fringe and indirect costs in a timely manner to support program managers with budget management, reporting, and closeout of grants.
• Provide general ledgers and guide processes of analysis and adjustments to B2As alongside program and support budget managers.
• Oversee billing process, ensuring funding agencies receive specific substantiation according to schedules.
• Establish and maintain a tracking system for grant matching funds and follow through with staff to ensure requirements are met.
• Track account receivables (cash and checks received via mail or dropped off).
• Coordinate with managers to ensure transactions are properly recorded and agree to the grant/contract agreement, while also ensuring sub-recipient/subcontract financial activities adhere to deliverable deadlines.
• Ensure compliance of grants and contributions with Standard ASU 2018-08, internal policies/procedures, and donor rules and regulations.
• Assist with annual organizational audit and other financial audits as needed.
• Complete financial reports in the specific format required by funders.
• Provide accounts payable, accounts receivable, and payroll processing support when accounts payable and receivable specialist takes sick or vacation leave.

Awards and Contracts Compliance

• Be the primary fiscal contact for sub-recipients and funders, understand specific grant requirements, ensure compliance on contract conditions and assurances, and ensure reporting requirements are met.
• Facilitate execution of new/revised grant agreements, including completion of required organizational forms.
• Coordinate completion of proposal/budget modifications for new and existing grants.
• Review award documentation and advise program staff on contract, grant and program requirements, and administration.
• Create and maintain the formal Grant or Program File (email and server), including all pertinent documents in a standardized TKC Format that is readily available upon request.
• Coordinate the independent contractor process, including facilitating communications with contractors, ensuring contracts meet TKC and grant requirements, and gathering of required documents (including insurance documentation, GE tax forms, and W9).
• Maintain listing of all active contracts with TKC.

Miscellaneous

• Manage all corporate and federal document renewals, including Certificate of Vendor Compliance and SAM.gov.
• Pick up and distribute mail.
• Other duties as assigned.

Evaluation and Continuous Learning

• Establish a storage system for archival, tracking, and audit purposes and maintain this portfolio of all relevant information for each grant/contract relationship.
• Attend relevant professional development opportunities to advance desired learning and practice.

REQUIRED CERTIFICATES, LICENSES, OR EDUCATION:

• High school diploma.
• Bachelor’s degree and/or a minimum of eight years of professional accounting experience.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Three years nonprofit bookkeeping experience required.
• Three years of nonprofit grant management experience preferred.
• Strong knowledge of Microsoft Excel, Word, and a multi-fund accounting software package (such as CYMA) preferred.
• Accounts payable, accounts receivable, and payroll processing experience strongly desired.
• Strong verbal and written communications skills required.
• Ability to multi-task in a fast-paced, highly professional environment required.
• Must possess a high level of accuracy and be detail oriented.
• Customer service orientation required.

WORKING CONDITIONS:

• Work is performed in an office setting.
• Work from home office may be required.

EQUIPMENT USAGE:

• Computer and standard office equipment.

TO APPLY

Visit our Career Center at https://koha.la/careercenter to submit your resume and letter of interest. You may save your work and return to complete your application, if necessary. If you experience technical difficulties, please email Liam Kernell at lkernell@kohalacenter.org. No phone calls, please.