Administrative Assistant

We are currently seeking an Administrative Assistant responsible for relaying incoming telephone calls, assisting customers, and providing administrative and organizational support for the Branch office, Sales Manager, Branch Manager and Corporate Office by performing the following duties.

Essential Duties and Responsibilities:

• Answer multi-line telephone system
• Assist with general Branch and customer correspondence
• Responsible for shipping, receiving and other postal duties
• Within ServSuite; setup new leads and customer accounts, maintain Branch account list, set payment plans for all recurring billing, assist with creating and completing work orders (on the job training).
• Send invoices to customers as needed, weekly/monthly account and workorder cleanup, running reports for monthly sales and renewals (on the job training)
• Orders Branch supply and maintenance products
• Performs light in-house accounting, including the checkbook ledger, paying bills and expense reports
• Maintains Branch office organization(not including warehouse where applicable)
• Branch liaison to Human Resources assisting with, compliance posters, interview and new hire paperwork, pesticide licensing for techs, notarizing compliance paperwork
• Branch liaison to Accounting assisting with business license renewals, W9 and COI requests, direct bill contracts with vendors (specific to the Branch)
• Other duties as assigned
  
  
  

Requirements

• Education: High school diploma or general education degree (GED) required
• Experience: Two years related experience in an administrative position required
• Ability to speak, read and write well in Spanish is helpful.
• Ability to read and interpret documents such as safety rules and procedure manuals. Ability to speak and write effectively before customers and employees of organization
• Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Word; Microsoft Excel; and Microsoft Outlook. Will be trained on ServSuite™
• Equipment: Should be familiar with PC, Printers, Fax Machine, Copier, Mail Machine
• Customer service, organization, planning and time management skills are a must
• The employee must occasionally lift and/or move up to 10 pounds. While performing the duties of this job, the employee is regularly required to sit; use hands; reach with hands and arms and talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to stoop, kneel, and crouch
  
  
  

Restrictions:

• Full Time only
• We perform background checks and drug screening
• Work Remotely: No
• Must have reliable transportation to and from work
  
  
  

Benefits

• Competitive compensation
• Paid personal time off and holidays
• Health and wellness benefits to include medical, prescription, dental and vision plans, short term disability, supplemental life insurance and flexible spending accounts
• 401(k) with company match