Executive Assistant

About Us

The biggest airlines in the world trust Landline to power their first and last mile connectivity. Landline’s industry first platform allows airlines to leverage the seamlessness and affordability of ground transportation to add dynamic new routes to their network without sacrificing on quality or customer experience.

Today, Landline operates seamless multi-modal networks on behalf of American, United, Air Canada and Sun Country Airlines. Landline is backed by top tier venture and travel investors and is fundamentally reshaping the way every consumer thinks about the travel day by making air travel door to door and multimodal.

Our Values

Care for our communities. Be obsessive about the needs of our customers. Take care of each other and ourselves. Operate with kindness, integrity, and ingenuity.

The Role

The Executive Assistant at The Landline Company is an integral part of our team in Northern Colorado. Reporting to our co-founders, this position is responsible for supporting executive leadership and maintaining the look and feel of our primary office location in Old Town, Fort Collins.

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Vision Insurance
• Employee assistance program
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance

Responsibilities

• Manage executive calendars by planning and scheduling calls, meetings, and conferences across different time zones and adjusting for last-minute changes
• Prepare and coordinate documents for the executive team prior to meetings; proactively handle logistics for meetings
• Track deadlines and calendared events; resolve conflicting needs; handle matters expeditiously and proactively
• Communicate with internal and external stakeholders with professionalism, discretion and timeliness
• Make travel arrangements and changes as needed; prepare expense reports
• Occasional business travel in support of responsibilities
• Maintain office space, including ordering supplies and vendor management
• Promote employee engagement through coordination of office events
• Other tasks and duties as assigned

Key Responsibilities

• Calendar & Schedule Management: Manage the executive’s calendar, including scheduling meetings, coordinating travel arrangements, and ensuring timely responses.
• Project Coordination: Assist with ongoing projects, helping to track progress, ensure deadlines are met, and communicate across teams.
• Communication Liaison: Act as the first point of contact between the executive and internal/external stakeholders, managing communication flows.
• Meeting Preparation: Prepare agendas, presentations, and supporting documents for meetings. Attend meetings to take minutes and ensure follow-up on action items.
• Travel Coordination: Arrange domestic and international travel, accommodations, and itineraries.
• Administrative Support: Manage expenses, process invoices, and assist with other administrative duties as required.
• Event Planning: Organize internal and external events, meetings, off-sites, and company retreats.
• Confidentiality & Discretion: Handle sensitive information with the highest level of confidentiality and professionalism.
• Adaptability: Take on ad-hoc tasks and special projects as needed to support the startup’s fast-paced and evolving environment.

Qualifications

• Experience: 3 years of experience as an Executive Assistant, preferably in a startup or fast-paced environment.
• Tech-savvy: Proficient in productivity tools such as Google Workspace, Microsoft Office Suite, project management software (Asana, Trello), and communication tools (Slack, Zoom).
• Strong Organizational Skills: Ability to manage multiple tasks, prioritize, and maintain attention to detail in a dynamic environment.
• Excellent Communication: Strong written and verbal communication skills. Able to draft professional correspondence on behalf of the executive.
• Problem Solver: A proactive approach to problem-solving with strong decision-making capabilities.
• Flexible & Adaptable: Ability to handle last-minute changes and work in a fast-changing environment.
• Confidentiality: Ability to maintain confidentiality and handle sensitive information with discretion.
• Bachelor’s Degree: Preferred but not required.
• Passion for the Landline mission and desire to work in the travel industry
• Proactive – able to anticipate the next step without having to be directed