What are the responsibilities and job description for the Office Coordinator position at The Larko Group?
Immediate Need! Long-term temporary with direct hire potential!
Immediate Need! We are seeking a polished and professional Office Coordinator to be the welcoming face of a leading private equity firm. This individual will play a key role in ensuring a positive and pleasant experience for clients, visitors, and team members. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional organizational and interpersonal skills, and maintains the highest level of confidentiality.
Responsibilities
- Greet and welcome all visitors, ensuring a positive first impression.
- Deliver the firm’s overall guest experience and hospitality standards by offering refreshments, escorting guests to meeting spaces, and handling any needs or questions.
- Manage incoming calls, emails, and inquiries and direct them to the appropriate teams or individuals
- Maintain a presentable and sophisticated front and common office area (meeting rooms, break rooms, client-facing spaces).
- Oversee office supply inventory, ordering, stocking, and organizing for easy access.
- Manage incoming and outgoing mail and deliveries.
- Provide general administrative office support to various departments as needed (i.e., printing or binding requests, shipping, ad-hoc gifting needs).
- Organize and execute office programs that drive culture, community, and team building.
- Organize giving back / volunteer events and activities for the broader office.
- Coordinate with vendors, caterers, and external event partners.
- Manage event timelines, budgets, and communications to ensure successful execution.
- Point of contact for VIP meetings ensuring meeting rooms, food & beverage, and technology are ready for meetings and guests.
- Foster a sense of community within the office by organizing employee engagement activities, in partnership with the National Office Experience team, including team-building events, lunch and learns, and social gatherings.
- Proactively seek ways to enhance the office environment and promote a positive and collaborative workplace culture.
Ideal Experience
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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary / Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.
