What are the responsibilities and job description for the Executive Assistant to CEO and COO position at The LaSalle Group?
LaSalle Network is pleased to be partnered with a leading nonprofit in the Chicago land area that's dedicated to ending hunger and has been aiding communities for over 30 years! They are seeking seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to the CEO and COO. This role is ideal for a detail-oriented professional who excels in managing complex schedules, coordinating meetings, handling travel arrangements, and supporting strategic initiatives. The Executive Assistant will also play a key role in board management, project coordination, and company event planning.
Executive Assistant Responsibilities :
Manage and optimize the CEO and COO's calendars, ensuring efficient scheduling and preparation
Coordinate travel arrangements, including flights, accommodations, and itineraries
Prepare and edit correspondence, reports, presentations, and other documents
Handle incoming communications, prioritize responses, and manage follow-ups
Organize and support meetings by drafting agendas, taking minutes, and tracking action items
Assist in planning and executing employee events, board meetings, donor engagements, and high-profile company events
Conduct research and compile data to support executive decision-making
Manage special projects and initiatives as assigned
Maintain confidentiality and exercise discretion in handling sensitive information
Coordinate board meetings, including scheduling, agenda preparation, and documentation
Support board committees (Finance, Audit, Board Development) with scheduling, communication, and follow-ups
Executive Assistant Requirements :
5 years of experience supporting C-Suite executives with a strong background in administrative management
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
Exceptional verbal and written communication skills
Strong organizational and time management abilities with the capacity to multitask effectively
High level of professionalism, discretion, and confidentiality
Ability to work both independently and collaboratively, with a proactive and adaptable mindset
Professional certification is a plus
This is an exciting opportunity for a skilled Executive Assistant who thrives in a fast-paced, mission-driven environment and is looking to make a significant impact at the executive level. If you have a passion for organization, problem-solving, and high-level administrative support, we'd love to hear from you!
Thank you,
Allison Sachnoff
Senior Project Manager
LaSalle Network
LaSalle Network is an Equal Opportunity Employer m / f / d / v.
LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries. LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets.
