Staff Accountant

WHO WE’RE LOOKING FOR

The Staff Accountant will manage accounts payable, accounts receivable, travel expense reports, credit card oversight, accruals, bank reconciliations, and other tasks as needed for both the Latin Recording Academy and the Latin GRAMMY Cultural Foundation. You have experience creating and overseeing budgets, managing multiple projects, and handling tight deadlines. You have strong communication and organizational skills, and attention to detail.

WHAT YOU’LL DO

• Review invoices and payment requests for accuracy, approvals, documentation, correct IRS tax forms, and proper G/L and project coding.
• Process daily payment requests by identifying existing vendors, setting up new vendors, entering payment requests in Financial Edge (FE), and generating A/P reports for review.
• Perform weekly payment runs, including generating A/P reports, selecting approved invoices, and preparing wire transfers or ACHs for approval.
• Organize and file payment run packages and accounting documents electronically.
• Complete monthly A/P closing checklist, including tracking and following up on recurring and missing invoices, recognizing necessary accruals/adjustments, and creating journal entries for accruals/adjustments.
• Prepare A/R invoices, follow up with clients for payment, and process payments in Financial Edge (FE).
• Complete monthly A/R closing checklist and provide detailed A/R reports to management.
• Maintain customer/vendor database and update electronic filing of invoices and payment documentation.
• Prepare monthly bank reconciliations and generate related reports for review and approval.
• Provide administrative support throughout the year and during annual external audits.
• Manage the company cellphone program, coordinating with the Recording Academy as needed.
• Assist with ticketing reconciliations for Latin GRAMMY events.
• Support the renewal of permits, licenses, and other administrative tasks.
• Review and process Travel & Entertainment and credit card expense reports per company policies.
• Collaborate with departments on accounts payable/receivable tasks, manage cash/credit card logs, insurance documents, and invoices for events, as well as handle post-event tasks such as budget reconciliations and reports.
• Review and update AP/AR policies when necessary with CFO.
• Preparation of annual1099 form and filing with IRS.
• Support other projects as needed.

SKILLS & EXPERIENCE

• Bachelor’s degree in accounting or related field.
• 4 years of accounting experience.
• Proficiency in accounting software. Blackbaud (Financial Edge) a plus.
• Must be bilingual in English and Spanish. Portuguese a plus.
• Strong verbal and written communication skills with excellent grammar and punctuation.
• Excellent problem-solving skills with the ability to handle daily diverse tasks.