Administrative Assistant

National law firm seeks a qualified legal assistant with a great work ethic to join its team. This position is in our Nevada headquarters, in our Consumer advocacy division.

ABOUT THE LAW FIRM

We are a rapidly growing law firm with 130 employees and in our 17th year. The law firm's goal is to not only have you play an important role in its success, but also to provide you with opportunities to develop your professional skills and be a part of a team of employees who have fun while working to solve problems for our clients.

Learn about our company culture by clicking the link below:

https://www.youtube.com/watch?v=VAXsP__yzf0

General Job Description: Supports the negotiations team by handling client communications, gathering essential financial information, and managing administrative tasks to streamline processes. Provides technical assistance to team members, ensuring smooth operations during negotiations and addressing any issues promptly. This role requires excellent organizational skills, attention to detail, and the ability to effectively prioritize tasks in a dynamic environment.

Role in Mission: The negotiation administrative assistant is crucial to the firm's mission of helping clients achieve financial relief. By ensuring the accurate collection and organization of client financial information, they support the negotiations team in presenting strong cases to creditors. Their efficiency in handling administrative tasks and technical support allows the team to focus on achieving favorable settlements for clients, ultimately contributing to the firm's goal of providing effective debt resolution.

Key Specific Duties:

• Regularly contact clients to gather updated financial documents and ensure all relevant information is accurately recorded for use in negotiations.
• Organize, maintain, and update electronic files and records related to client cases, ensuring easy access for the negotiations team.
• Handle incoming and outgoing communications on behalf of the negotiations team, including emails and phone calls, to keep clients informed of case developments.
• Assist in preparing reports, presentations, and other documents required for negotiations, ensuring accuracy and professionalism in all materials.
• Coordinate with paralegals and attorneys while working on settling a case.
• Track pending client requests or documents, following up as necessary to ensure deadlines are met and the team has the information needed to proceed with negotiations.

How Success is Measured:

• Timeliness of client information collection
• Accuracy in documentation
• Communication responsiveness
• Support for negotiations team
• Adaptability and problem-solving
• Ability to be extremely organized
• Ability to have great time management
• Ability to be flexible when emergencies arise
• Ability to spot inefficiencies and to formulate and implement positive innovations that improve procedures
• Ability to work well with others and bring and maintain a positive attitude

Desired Skills:

• Attention to detail
• Extremely well organized
• Excellent time management
• Excellent ability to multi-task and to follow-up
• Able to take criticism well
• Interest/experience in the legal field
• Debt settlement industry experience a plus
• Experience with Microsoft Suite / Spreadsheets
• Billing experience a plus

IMPORTANT LEGAL MUMBO-JUMBO

We are an equal opportunity employer, meaning that we do not discriminate in favor of or against anyone based on age, race, religion, gender, ethnicity, or any other legally protected class. Job description, duties, and hours are subject to change. This is an at-will position.

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Application Question(s):

• Will you be able to reliably commute to North Las Vegas, NV 89032 for this job?

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

Salary : $16 - $18