What are the responsibilities and job description for the Legal Assistant position at The Law Office of Olga Morris LLC?
Legal Assistant – Residential Real Estate Law Firm
Are you the kind of person who can juggle emails, phone calls, contracts, and clients—all with a smile and a killer attention to detail? Do you thrive in a fast-paced environment and love being the go-to person who keeps everything running smoothly? If yes, keep reading.
We’re a high-volume, boutique real estate law firm led by a single-practitioner attorney. We close over 400 residential transactions per year totaling $350M , and we’re looking for an organized, upbeat, emotionally intelligent Legal Assistant to join the team. This is not your average admin gig. You’ll be an essential part of the heartbeat of the firm
What You'll Do:
Day-to-Day Tasks:
- Respond to client emails and communicate with agents, lenders, attorneys, and other third parties
- Answer phone calls like a pro—friendly, professional, and always helpful
- Place title orders for buyers and order municipal permit lists
- Draft and prepare basic documents, letters, and forms
- Schedule and coordinate closings with all parties involved
- Track contract timelines, important deadlines, and file statuses
- Maintain digital and physical files with laser-sharp organization
Transaction Support (From Contract to Close):
- Intake of new deals and open case files
- Prepare and send engagement letters
- Order surveys, payoffs, estoppels, and association documents
- Review and organize title commitments and supporting docs
- Draft closing confirmations and coordinate final packages
- Help prep settlement statements and closing disclosures
- Ensure everything is signed, sealed, delivered—and recorded
Post-Closing:
- Send out recorded documents and final title policies
- Return original documents or overages as needed
- Close out transaction files and keep our systems tidy
Who You Are:
- Positive and upbeat with great energy
- Naturally organized and detail-obsessed
- Can multitask like a magician (or at least like a well-caffeinated human)
- Communicate clearly and with empathy
- Comfortable managing a fast-moving workload without losing your cool
- Bonus if you’ve got real estate or legal office experience
- Double bonus if you're a notary
What You Get:
- Work directly with a talented and respected attorney who values your contribution
- Be part of a lean, high-impact team that gets things DONE
- Learn and grow in a role that gives you a front-row seat to the real estate legal world
- A supportive environment that mixes professionalism with good vibes
- Bonus added to salary based on company performance
Job Type: Full-time
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $60,000 - $70,000