Bilingual Administrative Assistant

Bilingual Administrative Assistant

Are you a detail-oriented, bilingual individual with a passion for supporting a dynamic team and helping families?

At The Learning Center of Third Street Alliance for Women & Children in Easton, PA, we're firm believers in the transformative strength of communities. We have a newly created bilingual Administrative Assistant role where you will have the opportunity to shine in a variety of administrative areas while assisting our Center Director and team with critical projects.

If you are a highly organized, and flexible person who would love to be around children every day - we want you to join us in our mission!

What you’ll do

As an Administrative Assistant, you will play a pivotal role in keeping our Center running smoothly. Day to day you’ll be involved in:

• Family Interaction: Greet families and children during drop-off and pick-up, creating a welcoming environment.
• Record Maintenance & Filing: Maintain accurate student and staff records, file documents, and prepare task lists for the department.
• Spanish-Speaking Family Support: Provide enrollment assistance for Spanish-speaking families, ensuring a smooth and clear process.
• Enrollment Documentation: Gather and organize required documents for student enrollment and maintain up-to-date student files.
• Database Management: Input staff professional development data and student information into various databases, generating reports (including Pelican, CACFP, and others).
• Billing & Payments: Manage billing processes for private pay families and tuition subsidies. Track scholarship payments and ensure timely processing. Process check requests and invoices promptly.
• Correspondence & Communication: Facilitate communication through email and our parent communication app, preparing correspondence as needed.
• Project Oversight: Oversee department-wide printing and mailing projects, ensuring all tasks are completed efficiently.
• Marketing Materials: Assist in distributing marketing materials and ensure department supplies and materials are well-stocked and organized.
• Scheduling & Appointments: Organize meetings, appointments, and other department tasks as necessary.
• Additional Duties: Embrace with a can-do attitude

What you need to thrive in this rolePrior experience in a busy office environment and flexibility will be key to this role. Additional requirements include:

• Experience: 2 years as an administrative assistant, and experience working with diverse communities required
• Language Skills: Proficiency in English & Spanish is a must
• Other Skills required: A positive attitude, patience, compassion, and a genuine love for helping children! Strong interpersonal skills, especially when interacting with individuals from diverse socioeconomic, racial, and ethnic backgrounds
• Location: Our classrooms are located at 41 North 3rd Street in Easton, PA, a personal vehicle will be needed when assisting with distributing marketing materials in the community
• Schedule: Primarily your schedule will be 8:00a-4:30p, however, we will need some flexibility with this role

About us

The Learning Center (TLC) at Third Street Alliance is not your typical learning center! Serving the greater Lehigh Valley for more than a century, Third Street Alliance for Women & Children is a multi-program human services agency that provides expanded supportive services in our shelter for women & children. The Learning Center at Third Street Alliance provides 21st-century S.T.E.A.M. programming for children from 6 weeks old up to age 13 in a creative and educational environment. Learn more about us here: https://thelearningcenterattsa.org/

What we offer you

We care about the well-being of our employees, and our benefits package illustrates in part, the level of commitment you’ll feel from us:

• Starting pay in the $17.00 - $18.00/hr depending on experience
• Medical, dental & vision insurance
• Paid Time Off accrual that increases with tenure paid holidays
• Company paid long-term and short-term disability insurance
• 403(b) plan for retirement
• Tuition reimbursement and parking assistance programs
• 75% discount on childcare enrollment fees and 50% discount on TSA programs!

I’m interested; how do I get started?

Apply to:

Is this the job for you? If not, feel free to share this link with someone who might be interested.

myHR Partner is our hiring management partner for this position. myHR Partner is not a staffing service or recruiter, and all resumes/applications will be reviewed for this position and only for our organization. Qualified candidates will be contacted by myHR Partner for a phone interview. After the phone interview, qualified candidates will be invited to an interview with The Learning Center at Third Street Alliance team.

Thank you for considering us as a potential employer!

Job Type: Full-time

Pay: $17.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Application Question(s):

• The pay rate for our role is $17.00 - $18.00/hr. Is that within the range you are seeking in your next job?

Language:

• Spanish (Required)
• English (Required)

Work Location: In person

Salary : $17 - $18