POSITION TITLE: Secretary to Assistant Superintendent

REPORTS TO: Assistant Superintendent

POSITION SUMMARY: Performs a wide variety of secretarial, clerical and administrative duties to assist and support an Assistant Superintendent in accomplishing the functions assigned to his/her area of responsibility.

POSITION BECOMES AVAILABLE ON JULY 1, 2025 

FUNCTIONS OF THE JOB

Essential Functions

1. Performs the major clerical functions assigned to the office; takes and screens incoming phone calls, types correspondence and required reports, develops spreadsheets as required to track and maintain financial or other quantitative data; maintains records and files.
2. Assembles data and materials required for meetings, types, proofreads, makes and distributes copies; makes any necessary meeting arrangements; takes minutes as required.
3. May prepare, or assist in preparing information or data for board meetings; and/or assist with preparation of information for major yearly tasks of the district.
4. May perform various tasks associated with financial matters of the district, such as; payroll, collection, disbursement and/or deposit of monies, payment of bills; maintaining required records.
5. Develops and distributes schedules and makes and/or coordinates arrangements (or assists) for various district functions or events.
6. Initiates purchase orders as may be required for supplies, equipment for the office or for special functions that are the responsibility of the office.
7. Makes travel arrangements and tracks and processes expense reimbursements for office.
8. Responds to various parents, teachers, students and administrators inquiries and provides information and assistance necessary to meet their needs.
9. Accesses, inputs and/or retrieves information from computer system or other sources as requested.

Marginal Functions

1. Assists other administrators as necessary to cover for absences or complete special projects.

Physical/Visual Activities or Demands: Physical/visual activities or demands that are commonly associated with the performance of the functions of this job.      

1. Sitting, walking, standing, stooping or crouching to access file drawers, talking, hearing.
2. Normal mental attention with clarity of vision at 20 inches or less as well as 20 feet or more required.
3. Nominal physical effort required ranging from moving very light (1 to 5 lbs.) items by hand to rarely moving light to average (5 to 60 lbs.) boxes of paper and other supplies with assistance.

Environmental/Atmospheric Conditions: Environmental and atmospheric conditions commonly associated with the performance of the functions of this job.      

Normal office conditions.

POSITION QUALIFICATION REQUIREMENTS

Knowledge: Knowledge of stenography, administrative secretarial practices, accounting, or a variety of office procedures; operation of office equipment such as a personal computer and related, often highly specialized, software requiring some advanced skills knowledge. Equivalent to high school plus additional specialized training.

Experience: Over 3 years up to and including 5 years.

Skills and Abilities which may be representative but not all inclusive of those commonly associated with this position

1. Apply commonsense understanding to carry out instructions furnished in written, oral or diagram form. Deal with problems involving several concrete variables in or from standardized situations.
2. Perform the basic functions of arithmetic; add, subtract, multiply and divide all units of measure. Compute ratio, rate and percent. Draw and interpret bar graphs.
3. Perform reading, writing and speaking at a basic level.

Machines, Tools, Equipment and Work Aids: which may be representative but not all inclusive of those commonly associated with this position:

Personal computer and related software, typewriter, calculator, fax machine, photocopier.

*Hazelwood School District is an equal opportunity employer.

Salary : $24 - $39