What are the responsibilities and job description for the Administrative Assistant position at The Learning Experience #262?
Job Description
Job Description
Full-Time (40 hours a week) Staff Benefits :
Five (5) vacation days, and five (5) sick days by accrual after 90-day introductory period.
Paid holidays, including extended breaks : Labor Day, Thanksgiving, Leftover Day, New Years, MLK Day, Memorial Day, Independence Day, August Break (5 days), Winter Break (6 days).
401k retirement plan after initial 6 months of employment.
Training and Development
Dental Insurance
Vision Insurance,
Short / Long-Term Disability,
Life and Accidental Death and Dismemberment Insurance
Sign on bonuses
Referral Bonuses
Role Responsibilities :
Answer phones both internal and external calls with a strong focus on positive interaction and navigate solutions in the moment to calls and questions.
Assist the Administrative Team in managing the daily schedules.
Assist in managing paperwork for children's and staff files, including immunizations, accident-incident reports, etc.
Input children's information into childcare management system; manage updates to the children's files.
Attend staff meetings and on-going training opportunities.
Ensure confidentiality of sensitive information.
Maintain all required credentials necessary for the role.
Nurtures leads through scheduling and conducting tours; follows up with potential families to secure enrollment.
Leads tours, highlighting key features of our brand and the center and maintains strong connections with potential customers
Has a strong understanding of the childcare offerings within the community
Overseeing the entire process of enrolling new children in the preschool, from initial inquiries to the final registration. This includes collecting and reviewing applications, processing forms, and ensuring compliance with all necessary requirements.
Collaborating with teachers, administrators, and other preschool staff to ensure the enrollment process aligns with classroom capacity, staffing requirements, and regulatory standards.
Forecasts future enrollment based on annual graduation
Willing to do a 9-6 schedule
Perform additional duties as assigned by management as per program needs; duties not limited to above description.
Qualifications :
Kind and positive demeanor
Must have a High School degree or equivalent
Excellent verbal, written and interpersonal communication skills
Exceptional time management, organizational, analytical and problem-solving skills.
Demonstrated ability to handle multiple tasks in a fast-paced environment.
Highly detail-oriented and organized.
Previous experience working in administration in a childcare facility preferred.
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