Scheduling and Staffing Coordinator

About The Learning Lamp

You have a purpose and so should your job. Our children are the future of our community, and their care and education will directly impact their growth, development, and success. We believe success in the classroom is the foundation for success in life – and that no child should go without the opportunity to reach their full potential.

The Learning Lamp has been lighting the way to a brighter future for nearly 20 years in our region. Initially started with the mission to provide access to high quality tutoring without the high price tag, our organization has grown, minimizing education and care disparities for children through child care, tutoring, and more. We are an integral part of the community, providing much needed support for families, schools, and children.

We are looking for a Scheduling and Staffing Coordinator to support Early Learning Programs. This position will be based in our Johnstown, PA office.

What are the hours like?

• This position is full-time, 40 hours per week.
  
  

What do we offer?

• A collaborative, supportive environment for your professional growth.
• Training and Development opportunities, including access to a professional development platform where you choose your growth opportunities.
• Career Advancement opportunities through our apprenticeship and tuition reimbursement programs for roles in leadership, administration, operations, and more!
• Holidays we are closed/you are off include: New Year's Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, Day After Thanksgiving, and Christmas Day.
• Substantial Childcare Discounts for most employees, including

• Infant/Toddler: $12 per day or less if eligible for Child Care Works (CCW)
  
  

• Preschool – School Age: $9 per day
  
  

• 50% Off Before and After Care
  
  

• 50% Off Tutoring Services
  
  

• $2,000 sign on bonus
• Pay Ranges from $14-15 per hour based on experience
• Our Full-Time positions also include:
  
  

• Benefits, including
  
  

• PTO (up to 18 days after 6 months of employment)

• Hybrid work option (after 6 months of employment)

• Health

• Dental

• Vision

• Life

• Long-Term Disability

• Short-Term Disability

• Retirement savings (403(b))

• 529 Savings Plan

• Tuition reimbursement

• Pet Insurance
  

What are the duties and responsibilities?

Staff Scheduling and Coverage

• Schedule staff for Before and After School Programs, Summer Camps, Kids Day Out (KDO), snow days, delays, and early dismissals
• Be available 24/7 for call-offs and adjust staffing as needed to ensure coverage, as well as be flexible in filling shifts as needed
• Manage KDO, snow days, cancellations, and early outs
  
  

Billing and Enrollment Management

• Oversee billing for all programs to ensure accuracy and timeliness
• Assist families with Early Learning Ventures (ELV) billing assistance
• Process registration and technology fees for new enrollments
• Change rates as needed within ELV
• Process enrollments and manage waitlists for before and after school, preschool, and summer camp programs
  
  

Program Support

• Supervise Staff Substitute
• Send out communications through ELV, including flyers, letters, and event updates
• Provide general administrative support to the Early Learning Department
• Perform personnel functions, including ensuring evaluations and disciplinary actions for direct reports are completed in a timely manner
• Assist with the implementation and compliance of the Child and Adult Care Food Program (CACFP)
• Assist and review CACFP paperwork including eligibility and supporting documents
  
  

What are the required qualifications?

• Associate degree in child development, education, psychology or social services; or
• Bachelor’s degree in any of the above areas; and
• Administrative experience.
  
  

Other

• Appropriate clearances: PA State Criminal History Record, Child Abuse Report, FBI Criminal History (PDE and DHS), NSOR Clearance and Mandated Reporter Trainings.
• First Aid – CPR Certification
• Trainings as required by PA Department of Human Services, Department of Education, PKC, and/or The Learning Lamp
• Clearances, trainings, physicals, and certifications must be kept current
  
  

What are the physical requirements?

• Ability to lift, push, pull and/or carry up to 40 pounds on a regular basis
• Sitting, standing, walking, bending and stooping for long periods of time up to eight hours per day
  
  

Our opportunities are a great way to get a start in your career that offers a lot of room to grow within our organization. We need supportive and committed people to positively impact the next generation. Apply Today!

Note: The specific responsibilities and qualifications may vary based on the policies of regulations governing child care and education.

EOE

The Pay Range For This Role Is

14 - 15 USD per hour(Legal Address)