Legal Assistant

Dedicated to ensuring dignity, equality, and fairness for over 100 years and the proud recipient of Greater Rochester Association for Women Attorney’s 2022 Family Friendly Award!

JOB SUMMARY

The Legal Assistant position will support LASROC’s attorneys and social workers representing children and youth in custody, child welfare, and juvenile delinquency matters. This role is responsible for managing case files, drafting and preparing legal documents, coordinating attorney calendars, and communicating with court personnel. The Legal Assistant is also responsible for organizing materials for court, serving legal papers within Monroe County, and supporting general office operations.

RESPONSIBILITIES

• Open and maintain client case files by processing court documents and entering data accurately into case management software.
• Draft, format, and proofread legal documents such as custody orders, motions, and other correspondence.
• Prepare legal documents for filing and service in accordance with court deadlines and procedural requirements.
• Manage attorney calendars, ensuring all court appearances and deadlines are properly recorded and updated.
• Communicate courteously and professionally with Family Court personnel to obtain supplementary documents and case information as needed.
• Assist attorneys in organizing case materials and documents for hearings and trials.
• Travel within Monroe County to serve legal papers and retrieve court-related documents.
• Ensure confidentiality and compliance with legal and ethical standards in all tasks performed.

QUALIFICATIONS

• Education in Paralegal Studies (ABA-approved program preferred) or High School Diploma with equivalent experience.
• Serve as a Notary Public (if not currently licensed, must be able to pass the notary exam within the first six months of employment).
• High level of proficiency with Microsoft Office 365.
• Experience with office technology and database systems.
• Strong written and verbal communication skills are required.
• Must be a team player and have a positive, cooperative work attitude.
• Ability to manage deadlines and prioritize tasks effectively.

PHYSICAL DEMANDS & WORK ENVIRONMENT

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Extended periods of sitting at a desk or workstation while performing administrative tasks.
• Regular use of computers and other office equipment, requiring manual dexterity and visual concentration.
• Occasionally required to lift and/or move up to 20 pounds.
• Mobility within the office environment to attend meetings, training sessions, or other events.
• Ability to communicate effectively with associates, supervisors, and external stakeholders in person, over the phone, or via email.
• Office-based environment with standard office equipment and ergonomic furniture.
• Exposure to typical office noises such as phone calls, conversations, and office equipment operation.
• Work will be performed in an in-office environment.
• Occasional travel may be required to serve papers in Monroe County, attend training sessions, conferences, or other related events.

BENEFITS

• Hybrid Work schedule
• Paid Lunch Hour
• Employer contributions toward health and dental insurance plans
• Up to:
  • 15 days of vacation to start (More based on experience)
  • 96 hours of sick leave
  • 48 hours of personal time
  • 14 paid holidays a year
  • $600 per year internet stipend
  • 3% match on the 401(k) or Roth 401(k) plan of your choice
  • 5% language differential for being proficient in a program-relevant language
• Professional development opportunities
• Public Service Loan Forgiveness qualifying employer

The Legal Aid Society of Rochester, NY, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

Salary : $600