Administrative Coordinator

The Legal Aid Society, the nation's oldest and largest social justice legal services organization, has an immediate opening for a dedicated and experienced Administrative Coordinator in our Criminal Defense Practice. The Criminal Defense Practice is the primary public defender in New York City, providing holistic, client-centered representation to over 100,000 people facing misdemeanor, felony, and homicide charges as well as criminal case appeals, parole revocation hearings and other post-conviction matters and advocacy.

ESSENTIAL DUTIES/RESPONSIBILITIES

Operational Support and Coordination

• Provide day-to-day support for all Criminal Defense Practice operations
• Provide operational support for the Criminal Defense Practice hiring process
• Coordinate recruitment efforts through job postings and offer letters
• Handle highly confidential and valuable information and materials
• Perform all other duties as assigned by the Deputy Director of Operations and Administration and Director of Ops and Admin
• Manage vendor accounts and review and processes invoices
• Assist with special units of the Criminal Defense Practice and coordinate with the LAS administrative departments
• Coordinate the collection of expenditure reports from partner agencies on select government and private grants on a periodic basis for submission to the fiscal staff to support vouchering efforts
• Coordinate the collection of invoices from vendors and coordinate with office administrator across The City to ensure all are processed correctly and timely
• Responsible for detailed planning and status of projects as they arise

Professional Development and Other Duties as Assigned

• Participate in continuous professional development
• Continuously learn about forms of bias in the workplace and demonstrate affirmative behaviors that support an inclusive work environment
• Other duties as assigned

QUALIFICATIONS

Required Qualifications:

• Bachelor's degree or 4 years of work experience
• High degree of proficiency with Microsoft Office, especially Excel

Preferred Qualifications:

• Some knowledge of the criminal legal system
• Strong computer skills and experience working with systems such as ADP, Blackbaud, SharePoint, etc.
• Familiarity with or ability to quickly learn Law Manager or similar case management systems
• New York State Notary Public or willing to become one

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge, Skills, and Abilities for the Position:

• Excellent writing, editing, and oral communication skills
• Excellent interpersonal skills
• Excellent ability to meet deadlines and work under pressure
• Excellent attention to detail and organizational skills
• Ability to maintain strict confidentiality
• Must be able to work independently and initiate, design, and implement new procedures
• Ability to respond quickly and calmly in emergencies and problem situations is essential

Organizational Knowledge, Skills, and Abilities:

• Commitment to Legal Aid Society's mission to secure equal justice before the law for all New Yorkers
• Interpersonal and communication skills that enable healthy and productive working relationships
• Ability to perform duties with the highest regard for confidentiality, integrity, and respect
• Commitment to Legal Aid Society's mission and values

Physical, environment, travel, and other duties required:

• Mostly sedentary, significant time using a computer and monitor; communicating and meeting using video
• Requires occasional or frequent physical movement to perform essential job functions which may include, bending, reaching, pulling, pushing, standing or walking for long periods of time, accessing small spaces
• May or will require travel within NYC, across the five-borough region
• Ability to lift 40 pounds on an occasional/routine basis

SALARY AND BENEFITS

The salary range represents a good faith estimate of the range we expect to pay for this role. The actual salary offered may vary depending on many factors, including but not limited to job-related knowledge, skills, and experience, as well as collectively bargained salary steps for unionized roles.

Salary Range: $83,680 - $88,680

The Legal Aid Society offers a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more. Click here to read more about benefits.

Higher Education and Loan Forgiveness

The Legal Aid Society is a qualified employer for the purposes of the Public Service Loan Forgiveness. This position allows an employee to take advantage of PSLF and other State and Federal loan forgiveness programs. Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of practice.To learn more, click the links below.

studentaid.gov

hesc.ny.gov/loan-forgiveness-programs

WORK AUTHORIZATION

All applicants must be legally authorized to work in the United States for any employer without sponsorship for a work visa or permit. We are currently unable to sponsor employment visas or permits. (However, for citizens of Canada and Mexico, LAS will provide a letter documenting employment status that is needed to obtain a TN visa.)

HOW TO APPLY

All applications must be completed online via the career portal. We do not accept emailed applications. Submit the following documents as a combined PDF:

• Cover Letter
• Resume

For technical difficulties or questions regarding this posting, please email jobpostquestions@legal-aid.org.

EQUAL EMPLOYMENT OPPORTUNITY

As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one's internal deeply-held sense of one's gender which may be the same or different from one's sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one's name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation. We are dedicated to building a strong professional relationship with each of our clients (people), to understanding their diverse circumstances, and to meeting their needs. Our ability to achieve these goals depends on the efforts of all of us and our ability to build strong relationships with our colleagues.Every member of our community is expected to continuously learn about the dynamic, evolving, and emerging field of knowledge of identity, bias, and systemic forms of oppression and participate in productive efforts to dismantling bias in all forms.