What are the responsibilities and job description for the Contracts Administrative Assistant position at The Lemoine Company?
Administrative Assistant - Contracts Department
LEMOINE, a Great Place to Work®-Certified company, is currently seeking an Administrative Assistant. This position will provide assistance to LEMOINE'S Contracts Team to support a wide range of LEMOINE's risk management efforts. This position will serve as support in coordinating, issuing, and managing owner and master subcontract agreements, subcontractor qualification statements, subcontractor compliance, and project buy-out.
Job Responsibilities:
- Primary responsibility will be to provide administrative support for the Contracts Team on an as needed basis. Responsibilities will include, but are not necessary limited to the following:
- Contract Management: Coordinate, issue, and manage prime contract and subcontract agreements. Support the evaluation, drafting, editing, and negotiation of commercial construction and disaster response contracts. Ensure alignment with the company's risk management framework and policies. Oversee the timely review, approval, and reconciliation of contract revisions. Support all downstream subcontract needs for commercial construction and disaster business units.
- Maintain Contractual Documentation: Manage the collection and review of subcontractor compliance documents including certificates of insurance and assist in identifying and implementing continuous process improvement initiatives to streamline the contract procurement process effectively and efficiently. Review pre-qualification and maintain compliance records for all trade partners.
- Ensure accurate and organized documentation for all ongoing projects.
- Prepare and format information for internal and external communications or distribution.
- Assist with review of insurance documentation to ensure compliance with internal policies.
- Finalize and properly save of all trade partner contract documents in a timely manner.
- Update physical files for the department to include executed contracts as well as closeout dormant files.
Positional Requirements & Qualifications:
- Basic understanding of contracts, contract governance, contractual language, and the contract lifecycle is required.
- Prior experience working in an in the legal, insurance, or construction field is preferred.
- Strong computer skills and proficiency with Microsoft Office programs.
- Strong oral and written communication skills are essential.
- Ability to function in a high-stress, fast-paced, deadline-driven environment.
- This position will report to the Director of Contracts in LEMOINE's Baton Rouge office. LEMOINE maintains offices in Lafayette and New Orleans, and candidate(s) in these regions are encouraged to apply.
- Compensation will be commensurate with experience.
Equal Opportunity Employer
The Lemoine Company, L.L.C. is an Equal Opportunity Employer. All applications are considered without regard to race, color, sexual orientation, age, gender identity, religion, national origin, or disability. Only job-related factors will be considered in deciding applicants' qualifications for positions.
