What are the responsibilities and job description for the Recruiter / Site Administrator position at The Lemoine Company?

Job Description

Recruiter / Site Administrator

LEMOINE, a Great Place to Work®-Certified company, is seeking a Recruiter / Site Administrator to join our growing team. At LEMOINE, we strive for excellence while enhancing the lives of those we impact. We achieve this by upholding our Core Purpose and Core Values throughout our organization. Our workforce is the backbone of our success, and we are looking for a dedicated Recruiter / Site Administrator to support onsite hiring, training, and administrative processes, ensuring a seamless experience for candidates and employees.

Summary :

The Recruiter / Site Administrator will play a crucial role in supporting field operations by recruiting, screening, and onboarding skilled craft workers for construction projects. This role will work onsite , directly assisting the Senior Talent Acquisition Partner in sourcing candidates, scheduling interviews, conducting pre-employment screenings, and ensuring all administrative aspects of onboarding are completed. Additionally, this role will support on-site and off-site drug screenings, facilitate orientation sessions, assist with benefits coordination, and provide administrative support for safety and site leadership teams .

A key part of this role will involve coordinating and assisting with on-site training sessions , including safety training, equipment certifications, and compliance workshops in collaboration with the safety team and project leadership.

Responsibilities :

Recruitment & Talent Acquisition :

Source, recruit, and fill skilled and non-skilled craft positions for active construction projects.
Assist with screening candidates for skill level, experience, and cultural fit within the organization.
Proactively build talent pipelines by networking with past applicants, trade schools, and industry contacts.
Open job requisitions as requested by Project Managers, Superintendents, or site leadership .
Conduct initial candidate outreach , schedule interviews, and follow up with applicants.
Track and escalate recruitment challenges (e.g., multiple candidates declining offers due to wages, location, etc.).
Maintain accurate candidate records in the Applicant Tracking System (ATS) .
Participate in career fairs, hiring events, and outreach programs to source top craft talent.
Build and maintain relationships with local workforce development programs, trade schools, and industry organizations to enhance recruitment efforts.

Onboarding & Training Support :

Facilitate on-site and off-site drug screenings in coordination with safety personnel.

Coordinate and assist with on-site orientation and training sessions , ensuring all new hires receive safety briefings, equipment certifications, and compliance training .

Assist new hires with benefits enrollment, orientation, and compliance paperwork .

Ensure I-9 verification, background checks, and pre-employment requirements are met.

Provide on-site support for HR and safety teams , ensuring smooth workforce integration.

Work with the safety team to order and distribute PPE and ensure safety documentation is completed .

Assist in tracking employee attendance, certifications, and performance assessments .

Manage employee transfers, terminations, and rehires as needed.

Respond to inquiries from employees regarding payroll, benefits, and HR policies .

Support onsite training initiatives such as OSHA training, equipment operation training, fall protection courses, and other safety compliance programs .

Required Qualifications :

Experience : Preference for 3 years in craft recruiting, construction recruiting, or talent acquisition .

Industry Knowledge : Experience or exposure to recruiting in the construction, industrial, or skilled trades industry .

Communication Skills : Strong ability to engage and build relationships with candidates, hiring managers, and site personnel.

Technology Proficiency : Experience using an Applicant Tracking System (ATS) and job boards (Indeed, LinkedIn, trade job sites, etc.).

Time Management : Ability to prioritize tasks and manage multiple hiring needs across job sites.

Administrative Skills : Strong MS Office user; Familiarity with HR onboarding processes, compliance requirements, and employee documentation .

Safety & Compliance : Basic understanding of OSHA regulations and safety protocols related to hiring, onboarding, and training.

Preferred Qualifications :

Experience with high-volume, craft recruiting is preferred.

Bilingual candidates (English / Spanish) will receive preference.

Physical Demands & Work Conditions :

Work is primarily on-site at construction projects , requiring movement between office and field environments.

Must be able to lift up to 25 lbs. occasionally (for administrative supply handling, PPE distribution, etc.).

Frequent walking, standing, and working outdoors in varied weather conditions .

May require occasional travel to offsite hiring events, career fairs, or training sessions .

Equal Opportunity Employer :

LEMOINE is an Equal Opportunity Employer. We consider all applications regardless of race, color, sexual orientation, age, gender identity, religion, national origin, or disability. Only job-related factors will be considered when assessing applicants' qualifications.

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