Safety Program Assistant

LEMOINE, a Great Place to Work®-Certified company, is seeking a Safety Program Assistant to join our growing team. At LEMOINE, we prioritize Safety as our #1 Core Value and are committed to maintaining the highest standards across all operations. We achieve this by upholding our Core Purpose and Core Values throughout our organization. Our Safety Program Assistant plays a crucial role in supporting the Safety Department through administrative tasks, PPE management, policy and procedure oversight, and safety data tracking.

Summary:

The Safety Program Assistant provides essential administrative and operational support to the Safety Department, ensuring smooth coordination of safety initiatives and compliance with company and regulatory safety standards. This position is responsible for managing safety-related documentation, coordinating meetings, overseeing PPE distribution, assisting with policy updates, and maintaining SafetyNet system records. The Safety Program Assistant will work closely with the Safety Director, Safety Managers, and other key personnel to promote and enhance safety initiatives across all projects.

Responsibilities:

• Provide administrative support to the Safety Department, including scheduling, agenda preparation, and meeting minutes for safety committee meetings and safety huddles.
• Serve as the primary point of contact for safety-related communications, including tracking PI meetings, incidents, third-party visits, TPM, and TPW.
• Assist with Friday safety calls, project peer reviews, trade partner meetings, and trade partner workshops.
• Track and assist with submissions for yearly safety awards.
• Coordinate PPE orders, inventory, and distribution to job sites and office personnel as needed.
• Maintain accurate records of PPE inventory, invoices, and supply needs.
• Collaborate with management to develop, update, and implement safety policies and procedures.
• Support initiatives to promote and maintain a safe working environment in compliance with OSHA and company safety standards.
• Manage and update KPA FLEX, including project setup, user access, and generating weekly, monthly, quarterly, and annual reports.
• Assist with analyzing safety data and providing reports to support decision-making.
• Perform additional duties as assigned by the Safety Director or project leadership.

Qualifications:

• Education: High school diploma or equivalent required; associate's degree in safety or a related field preferred.
• Experience: Minimum 2-4 years of administrative experience (preferred).
• Technical Skills: Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Professional. Ability to learn and utilize safety software such as SafetyNet.
• Communication Skills: Strong ability to write reports, document findings, and communicate effectively with internal teams and trade partners.
• Organizational Skills: Highly detail-oriented with the ability to manage multiple tasks and prioritize workload efficiently.

Physical Requirements:

• Must be able to lift up to 20 lbs occasionally.
• Frequent use of hands, arms, and legs for repetitive administrative tasks.
• Ability to sit, stand, and walk for extended periods.
• Work is primarily in an office setting, with occasional site visits as needed.

Equal Opportunity Employer:

LEMOINE is an Equal Opportunity Employer. We consider all applications regardless of race, color, sex, age, religion, national origin, or disability. Only job-related factors will be considered when assessing applicants' qualifications.