Sr. Administrative Assistant

Description

The Liberty Company is not your typical insurance brokerage. We offer a forward-thinking, fresh, and award-winning company culture that has fueled exponential growth throughout our organization. If you’re ready to find your JOB- Joy of Being that is- we are eager to speak with you!

We are entrepreneurial, positive, team oriented, collaborative, creative, and wellness focused. Employees here can expect a competitive compensation, generous benefit package, PTO/holiday pay, paid training, continued education support, company sponsored stress management programs/activities, opportunities to give back to your local community, and more!

We are looking for our next dynamic Sr. Administrative Assistant who will support multiple executives to join our growing team! At Liberty, we put our company culture first, so finding the right personality fit for our team is our first priority. If the below job sounds like a match, we would love to get to know you!

Position Summary:

We are seeking a highly skilled and professional Administrative Assistant to provide top-tier support to our executive team. The ideal candidate will be a proactive problem solver with exceptional organizational abilities, strong attention to detail, and the capacity to manage multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities:

• Manage and maintain executives' calendars, including scheduling and coordinating multiple meetings across different time zones.
• Arrange complex domestic and international travel itineraries, ensuring all details are accurate and timely.
• Communicate effectively with all levels of management, both internally and externally.
• Serve as the primary point of contact for executive needs, anticipating requirements and acting accordingly.
• Provide outstanding follow-up on action items, ensuring deadlines are met and tasks are completed.
• Prepare and edit documents, reports, and presentations using Microsoft Office Suite.
• Maintain a high level of professionalism and confidentiality in all interactions and tasks.
• Organize and prioritize tasks to ensure efficient time management and goal achievement.
• Independently resolve issues and implement solutions to ensure smooth operations.
  
  

Qualifications

Minimum Qualifications:

• Proven ability to multitask and work with a sense of urgency in a dynamic environment.
• Proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook, etc.).
• Exceptional organizational and time management skills, with keen attention to detail.
• Strong problem-solving abilities and the capacity to anticipate needs and act proactively.
• Excellent communication skills, both verbal and written, with the ability to interact professionally at all levels.
• Ability to work independently and maintain high productivity with minimal supervision.
• Demonstrated ability to manage competing priorities while maintaining quality and accuracy.
• Prior experience in supporting senior executives.
• Familiarity with travel coordination and calendar management tools.
  
  

Promoting Peace of Mind for All

At Liberty, we take great care to promote peace of mind for all. We create a safe space to find your Joy of Being as your most authentic self. Being uniquely YOU, with your unique experiences and ideas, we will continue to strengthen our company as we grow together.

HABU has nothing to do with age, gender identity, race, sexual orientation, physical or mental ability, or ethnicity. We pursue people who value: Integrity, excellence, caring, kindness, fairness, teamwork, good feelings, and fun! Liberty empowers our team with tools and knowledge to support the purposeful spread of positive energy, kindness, and good feelings with others.

We recognize that our industry has more work to do in advancing diversity and inclusion. Our dream is to become the north star others can look to for direction as we advance together.

• Qualified applications with arrest or conviction records WILL be considered for employment. For positions in our organization that require a state insurance license to perform the duties described herein, applicants must meet the state licensing requirements as required by the applicable DOI, must not have been disqualified or barred from licensure, and must not have been prohibited from conducting the business of insurance under Title 18 U.S. Code,
• 1033 and 1034 to qualify for that role