What are the responsibilities and job description for the Event Content Planner position at The Linux Foundation?
Job Description
We’re seeking a highly organized and results-driven Event Content Planner to join our Event Content team. In this role, you’ll work across our internal Linux Foundation and Event Services teams to produce dozens of global B2B conferences and events, including in-person, hybrid, and virtual formats. These events serve audiences ranging from 50 to 20,000 attendees. Reporting to an Event Manager, you’ll take ownership of critical content and logistics tasks, collaborating with internal stakeholders, program committees, speakers, and sponsors to ensure exceptional event delivery.
What You Will Work On
Orchestrate program committees and stakeholders to manage deliverables such as Call for Papers (CFP), session scheduling, presentation reviews, and onsite logistics.
Drive regular communication with stakeholders and committees to align on needs, goals, and specifications.
Create and manage conference CFPs using Sessionize for 15 events annually, including system setup, reviewer assignments, messaging, and website updates.
Coordinate communications with speakers, program committees, and reviewers; host calls and meetings as needed.
Oversee project plans, schedules, and reporting for content programs, ensuring deadlines are met and submission statuses are updated.
Lead speaker communications, including managing speaker inboxes and addressing inquiries related to CFP submissions, scheduling, and logistics.
Prepare and maintain conference schedules in scheduling tools while managing speaker logistics (notifications, bios, headshots, co-speaker coordination, and schedule updates).
Proofread and edit event materials, such as websites, signage, and speaker guides, ensuring content accuracy and consistency
Manage keynote programs onsite at up to 15 conferences annually, collaborating with speakers, emcees, and AV teams from setup to teardown.
Support virtual event platforms by managing speaker-related content, pre-recorded talks, and quality control checks.
Partner with cross-functional teams to ensure successful event execution aligned with goals and objectives.
Develop and refine event processes, documentation, and timelines.
Provide onsite support for events, including overseeing pre-planning responsibilities and handling additional tasks. Regular domestic and international travel, including weekends, is required.
Qualifications
- Experience : 4 years in event content management with a strong focus on technical production, virtual platforms, and event apps.
Skills : Proficiency in Google Workspace, WordPress, Adobe products, Sessionize, Asana, Sched.com, and Cvent. Strong aptitude for quickly learning and applying new software.
Communication : Exceptional verbal and written skills with meticulous attention to spelling, grammar, and detail.
Collaboration : Proven ability to build positive relationships with geographically dispersed stakeholders, including technical teams and executives.
Organization : Adept at managing multiple projects simultaneously, setting priorities, and delivering under pressure.
Adaptability : Thrives in fast-paced, dynamic environments with a solution-oriented mindset.
Leadership : Self-motivated and dependable; a collaborative team player with strong strategic thinking and problem-solving abilities.
Flexibility : Availability for early morning / late evening calls across time zones. Ability to travel domestically and internationally up to 12 times per year.
Education : Bachelor’s degree required.
Physical Requirements : Ability to sit or stand for long periods and lift / move up to 40 lbs.
Skills That Are A Plus
Experience with open-source software and communities.
Familiarity with application management systems and / or Sessionize.
Previous remote work experience.
Experience with international events.
Proficiency in a second language.
