What are the responsibilities and job description for the Volunteer Engagement Assistant position at The Little Light House?
Tulsa
Schedule: M-Thur 7:30am - 4pm, 40 weeks/year
Position Overview:
The Volunteer Engagement Assistant supports the Director of Volunteers and volunteers at Little Light House. This position assists in creating a positive culture while ensuring that educational and therapeutic programs feel supported through the volunteer and college/career programs. The assistant helps ensure a positive experience for our volunteers and college/ career interns, reflecting the Little Light House ministry. This position helps manage the day-to-day department operations, including tours, assignments for volunteers/interns, special events, and other items as needed.
The Volunteer Engagement Assistant clearly understands and embraces that they are a part of Little Light House, a Christian ministry with Biblical core values, whose mission is to glorify God by improving the quality of life for children with special needs, their families, and communities.
Key Responsibilities
1. Volunteer & Intern Coordination
- Assists with Little Light House volunteer recruiting and supervision
- Coordinates placements of volunteers and college/career interns along with the Director
- Provides orientation as needed to volunteers and college/career interns
- Provides support to all interested volunteers
- Close coordinates with all Little Light House departments, ensuring all volunteer and college/career needs are met
- Closely works with the Director to develop volunteer retention
- Helps manage and organize the GiveEffect page with current volunteer and career/college information
- Assists with the Summer Apprenticeship Program, including recruiting, scheduling, and development of the summer volunteer program.
- Assists with Youth Advisory Board and Young Professionals Board as needed.
2. Volunteer Administration & Tracking
- Receives all volunteer forms, runs background checks, and notifies all volunteers of their status
- Monitors and updates all volunteer hours weekly
- Manages and tracks all parent volunteer hours along with the Director
3. Front Desk & Building Support
- Assists the receptionist when there is an absence or lunch coverage as needed
- Provides general building support regarding tours, desk coverage, package delivery, etc.
Qualifications
Education & Experience
- High school diploma or equivalent
- Previous experience working with volunteers or in a nonprofit setting
Skills & Competencies
- Strong analytical and critical thinking skills
- Ability to thrive and exercise good judgment in a fluid, highly creative environment
- Excellent attention to detail
- Excellent interpersonal and communication skills (written, oral, and in presentations)
- Enjoyment of people and comfortable when speaking before groups
- Deals with confidential information using discretion and judgment
- Ability to work independently and cooperatively as a team member
- Demonstrates self-discipline, organization, and the ability to take on new tasks
- Demonstrate emotional stability and maturity in their day-to-day interactions with their team members
Working Conditions
- Full-time, Non-exempt position.
- Occasional evening and weekend hours required for events.
- Ability to sit or stand for extended periods.
- Ability to push, pull, lift, and carry 20lbs.
