What are the responsibilities and job description for the Executive Assistant to the CEO – F/T position at The Lords Place?
We are seeking an executive assistant for the CEO to join our team. The Executive Assistant will provide administrative and secretarial support for the Chief Executive Officer and oversee the planning and coordination of special donor events. The hours are generally 8:30 a.m. to 4:30 p.m., Monday-Friday. Workday lengths for exempt employees are determined primarily by their current workloads.
Responsibilities include:
- Type correspondence for the Chief Executive Officer to include the composition of letters, memos, and forms confidentially and professionally. Secretarial duties may require sitting for lengthy periods.
- File and organize information in a logical easy-to-follow manner.
- Provide administrative support for the above including telephone coverage, copy projects (including overhead presentation), mail handling, and necessary communications internally and externally.
- Assist the Chief Executive Officer in managing her schedule and handling calls promptly, courteously, and effectively for the director from both internal and external sources.
- Arrange meetings and accurately take meeting minutes as appropriate.
- Provide project management as directed.
- Exercise independent judgment and make decisions on behalf of the Chief Executive Officer within the boundaries established by the Chief Executive Officer.
- Interface with the board of directors, volunteers, donors, community leaders, and program participants in a manner that encourages harmonious working relationships, enhances the image and reputation of the agency and promotes positive client relations.
- Schedule all meetings and track the Chief Executive Officer’s calendar.
- Prepare and distribute meeting minutes from all board and committee meetings.
- Prepare, set up for board and committee meetings, and clean up afterward.
- Support the Chief Executive Officer with donor relations.
- Perform additional duties as assigned by the Chief Executive Officer according to business needs.
Requirements include:
- High school diploma or GED.
- Minimum of two years prior executive assistant experience.
- Two-year degree preferred.
- Experience in using Raiser’s Edge preferred.
- Requires ability to operate business equipment used daily within the organization.
- Excellent verbal and written communication and people skills required.
- Exceptional computer skills, including a working knowledge of Office 97 or higher required.
- Strong attention to detail and multi-tasking skills required.
- Ability to pass a Level 2 background screening.
- May require safely lifting up to 15 lbs.
- Administrative duties may require sitting for lengthy periods.
