What are the responsibilities and job description for the Middle School Operations Manager position at The Lovett School?
About The Lovett School: Mission, Core Values, and more
The Lovett School Culture and Community
Reports to: Head of Middle School
Direct report: Administrative Assistant
Schedule: Monday - Friday; 12-month position
Last Revised: April 01, 2025
Position Responsibilities:
- Creates a warm, inviting, and calm Front Office environment in support of the faculty, students, and families
- Communicates effectively with the Division Head and divisional leadership
- Acts as an administrative liaison for the Lovett Parent Association (LPA)
- Responsible for organizing weekly divisional communications to families and faculty
- Serve as the Middle School Administrator for The Lovett School's event management system, overseeing event scheduling and maintenance requests. Additionally, provide support by training new faculty on system functionalities and best practices.
- Assists with managing and monitoring divisional operating budget
- Creates and maintains information sources such as emergency contact lists, division’s email groups, faculty rosters, class rosters, division calendars, schedules for division locations, and schedules for Division Head and Assistant Division Head
- Handles sensitive information, including hiring information, compensation data, with confidentiality and utmost discretion
- Manages the Division substitute process
- Provides coaching and managerial support to front office administrative staff and volunteers
- Completes division specific registrar tasks as identified
Position Requirements
- Bachelor’s Degree with preferred experience in an education setting
- Minimum of 3 - 5 years as an administrative assistant, business support manager, or similar
- Exceptional interpersonal skills with the ability to interact with all school constituents
- Independent contributor and thinker that possess excellent decision-making capabilities and uses sound judgment to fulfill responsibilities
- Strong attention to detail with the ability to balance, efficiency, quality, and accuracy
- Demonstrated working knowledge of MS Office and Google Suite as well as presentation tools such as Loom, Canva, etc.
- Effectively plan, organize and prioritize work of self and others in a demanding environment; excellent time management skills with a proven ability to meet deadlines
- Open to learning and experiencing the world as an ally
- Ensures confidentiality and professionalism is maintained when dealing with sensitive and confidential information; possess a high degree of professional ethics
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, and talk or hear. The employee is occasionally required to stand; walk; reach with hands. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
