Proposal Manager

Overview, Responsibilities, Qualifications

Now Hiring: Proposal Manager

Schedule: Monday- Friday 8:00 am to 5:00 pm

Location: Lakeland, FL

What is in it for you:

• Benefits: Medical, Dental, Vision, 401 K, Paid Time Off, Paid Holidays
• Compensation: $65,000-$85,000

Summary: Are you a dynamic marketing professional with a knack for storytelling, design, and strategy? We’re seeking a skilled Marketing and Proposals Specialist to join our team and lead proposal creation in the Architecture, Engineering, and Construction (AEC) industry. This is your chance to leverage your graphic layout skills, impeccable attention to detail, and ability to juggle multiple priorities in a fast-paced environment. If you’re a proactive problem-solver ready to take initiative and drive marketing success, we’d love to see your portfolio and hear your story.  We’re eager to meet you. Send us your resume and join our growing team!

What you will be doing:

• Lead all preparation, development, and submission of proposals, RFQ/RFP, ensuring compliance of submittals per RFQ/RFP requirements.
• Collaborate with technical staff, project managers, leadership, and marketing team to gather necessary information for proposals, presentations, and project meetings.
• Prepare interview presentation materials and coordinate with the Project Team to strategize, rehearse, and present to external clients.
• Manage proposal process from kickoff meetings to final submission and guarantee deadlines are met.
• Comfortable with holding project teams accountable for deadlines and information required of others.
• Daily coordination with the Marketing Manager to ensure alignment of brand standards and marketing strategies.
• Write and edit proposal content, ensuring clarity, accuracy, and alignment with client requirements and firm standards.
• Manage and regularly update information in Deltek VantagePoint ensuring data accuracy and integrity and generate pipeline reports to support business development, operations, and marketing efforts.
• Track and analyze the effectiveness of proposals and RFQ/RFP responses, future project leads, and follow up with purchasing departments and clients on a weekly basis.
• Maintain and seek out opportunities to improve the library of reusable components, templates, and processes to increase efficiency and enhance quality on future bids.
• Debrief of post-submittal to all stakeholders.
• Collaborate with the Marketing Department to develop efficient and effective pursuit processes, leverage feedback to inform improvements.
• Additional responsibilities may include supporting business development efforts, assisting with operational tasks, contributing to marketing initiatives.
• Communicate effectively among team members, consultants, and clients, as required.

What you will need:

• A degree in Marketing, Communication, Business Administration, or other related majors with a concentration requiring strong writing, analytical, design, and communication skills is required.
• Minimum 4 years in the Architecture, Engineering, and Construction (AEC) industry in a similar role.
• AEC proposal writing and coordination experience. Work samples or portfolio desired.
• Proficiency in using CRM systems, preferably Deltek VantagePoint, for tracking client information, pursuits, and marketing materials.
• Strong understanding of RFQ/RFP procurement processes and packaging requirements.
• Understand the SF 330 / Architect-Engineer Qualifications process (experience preferred)
• Proficiency in Microsoft Office and Adobe Creative Cloud (InDesign, Illustrator, and Photoshop) with strong graphic layout capabilities.
• Excellent writing, editing, and communication skills with strong attention to detail.
• Ability to manage multiple projects/deadlines and accommodate shifting priorities.
• Experience with Deltek VantagePoint preferred.
• Demonstrates reliability and takes initiative by working independently, offering proactive, solutions-based approaches, and confidently taking charge of tasks and challenges.

To Learn More About Us:  The Lunz Group

Posted Salary Range

Salary : $65,000 - $85,000