Vendor Invoicing Coordinator (Part-Time, Hybrid Potential)

Job Description:

We are seeking a detail-oriented Vendor Documentation & Invoicing Coordinator to join our team on a part-time basis (approximately 24 hours per week). This role is essential in ensuring timely and accurate processing of vendor paperwork, including invoices, insurance certificates, and tax documents. The ideal candidate will work closely with vendors to collect, review, and organize required documentation to support efficient invoice creation and compliance.

After training, there may be an opportunity for a hybrid work schedule (a combination of in-office and remote work).

Key Responsibilities:

• Process vendor paperwork, including invoices, to prepare for invoice generation.
• Collaborate with service technicians to obtain necessary documentation, such as invoices, W-9 forms, and certificates of general liability insurance.
• Review and verify vendor invoices for accuracy, completeness, and compliance with company policies.
• Maintain organized records of vendor documentation and follow up on missing or incomplete paperwork.
• Communicate with vendors and internal teams to resolve documentation issues or discrepancies.
• Assist with administrative tasks related to vendor compliance and invoicing.

Qualifications:

• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Outlook.
• Ability to multitask and work in a fast-paced environment.

Schedule & Benefits:

• Part-time position (approximately 24 hours per week).
• Potential for a hybrid in-office/work-from-home schedule after training.
• Competitive pay based on experience.
• Opportunities for professional growth and development.

If you are a proactive and detail-oriented individual who enjoys working with vendors and internal teams to ensure smooth operations, we encourage you to apply!