Executive Assistant to Chief Executive Officer

Location: Miami Beach, FL

About The Marketing Department

THE MARKETING DEPARTMENT is a CMO-led creative marketing consultancy based in Miami Beach that helps brands discover a better way to break through. We create remarkable, meaningful, and sustainable work by focusing on thoughtful storytelling, artful design, and authentic connections with culture and community.

Our team is fast-moving and entrepreneurial, working with high-profile companies and breakthrough brands. For over 20 years, we have built marketing departments for billion-dollar brands, and now, we’re growing rapidly with exciting new projects.

We’re looking for a highly organized and proactive Executive Assistant to Founders & Operations Manager to support the founders, streamline operations, and ensure the seamless functioning of our dynamic consultancy.

• You’re a highly organized, detail-oriented professional with a proactive approach to problem-solving.
• You have exceptional communication skills and a knack for staying ahead of deadlines and needs.
• A self-starter, you thrive in fast-paced, entrepreneurial environments and can juggle multiple responsibilities with ease.
• You’re comfortable liaising with high-profile clients, managing complex schedules, and ensuring smooth day-to-day operations.
• You bring a sense of ownership and professionalism to everything you do, with a focus on efficiency and excellence.

• Manage schedules, appointments, and correspondence for the founders.
• Serve as the primary point of contact between the founders and internal/external stakeholders.
• Coordinate meetings, prepare agendas, and ensure follow-up on action items.
• Draft and proofread emails, documents, and presentations as needed.

• Oversee day-to-day operations to ensure efficiency across the team.
• Maintain office systems, files, and supplies, ensuring an organized and functional workspace.
• Assist in the onboarding of new team members and freelancers.
• Manage vendor relationships and handle administrative tasks such as invoicing, expense reports, and payments.

• Track timelines, deliverables, and budgets for ongoing projects.
• Ensure smooth communication and collaboration across creative, marketing, and client-facing teams.
• Assist in preparing reports, summaries, and materials for client meetings and internal reviews.

• Assist in planning and executing client events, meetings, and presentations.
• Serve as a resource for clients and team members to ensure a seamless experience.
  

• Experience: 3 years in an executive assistant, operations, or project management role, preferably in a creative, marketing, or agency environment.
• Social Media Management, Editing, and Content Creation Experience considered a plus
• Technical Skills: Proficiency in Microsoft Office, Google Workspace, and project management tools such as Asana, Trello, or similar.
• Communication: Strong written and verbal communication skills; comfortable interacting with clients and high-level stakeholders.
• Organization & Time Management: Exceptional ability to manage multiple priorities, deadlines, and tasks simultaneously.
• Problem-Solving: A proactive approach to challenges, with the ability to anticipate needs and identify solutions.
  

At THE MARKETING DEPARTMENT, you’ll join a fast-growing team that values creativity, innovation, and excellence. You’ll play a key role in the inner workings of a consultancy shaping the future of breakthrough brands, while working in an inspiring Miami Beach environment.

Submit your resume and a brief cover letter explaining why you’re a great fit for this role. Applications without a cover letter will not be considered.

We look forward to hearing from you!