Executive/Personal Assistant to Founders

Location: Miami Beach, FL, In Person 4-5 days Weekly

THE MARKETING DEPARTMENT is a CMO-led creative marketing consultancy based in Miami Beach, helping brands break through with thoughtful storytelling, artful design, and authentic cultural connections. We work with high-profile companies and breakthrough brands, redefining marketing success through remarkable, meaningful, and sustainable work.

For over 20 years, we’ve built marketing departments for billion-dollar brands. As we continue to grow rapidly, we’re looking for a highly organized, proactive, and adaptable Executive & Personal Assistant to provide seamless support to our founders, balancing business and personal responsibilities with efficiency, professionalism, and discretion.

• A HIGHLY organized, detail-oriented professional who thrives in fast-paced, entrepreneurial environments.
• Comfortable navigating seamlessly between business and personal tasks, ensuring both run smoothly.
• A strong communicator who can confidently interact with high-profile clients, executives, family members, vendors, and team members with professionalism and discretion.
• A self-starter who anticipates needs, solves problems quickly, and takes ownership of responsibilities.
• Someone with a “no job is too big or too small” mentality—equally comfortable coordinating a high-stakes meeting as you are running a personal errand.
• Discreet, trustworthy, and able to manage confidential information with the utmost care.

• Manage complex schedules, travel arrangements, and appointments for the founders.
• Serve as the primary liaison between the founders and internal/external stakeholders.
• Coordinate meetings, prepare agendas, and ensure timely follow-ups on action items.
• Draft, proofread, and organize emails, presentations, and business documents as needed.
• Assist in project management, operations, and special initiatives as directed.

• Handle personal scheduling, reservations, errands, and travel logistics.
• Coordinate with vendors, house staff, and service providers for both personal and business needs.
• Assist with gifting, personal shopping, event planning, and household organization.
• Provide day-to-day personal support, allowing the founders to focus on strategic initiatives.

• Oversee day-to-day operations, ensuring efficiency across the team.
• Manage office systems, vendor relationships, and administrative tasks such as invoicing, expense reports, and payments.
• Assist in onboarding new team members and freelancers.
• Track deadlines, deliverables, and budgets for projects, ensuring seamless execution.
• Support client events, presentations, and hospitality needs.

• 3 years of experience in an executive or personal assistant role, preferably in a creative, marketing, or agency environment.
• EXCEPTIONAL organizational and time management skills—able to juggle multiple responsibilities effortlessly.
• Excellent written and verbal communication skills, with a high level of professionalism.
• Comfortable interacting with high-level individuals, executives, family members, and team members.
• Proficiency in Microsoft Office, Google Workspace, and project management tools (Asana, Trello, or similar).
• Experience in social media management, editing, and content creation is a plus.
• A proactive problem-solver with the ability to anticipate needs and handle last-minute changes with ease.

At THE MARKETING DEPARTMENT, you’ll work alongside visionary leaders in a fast-moving, creative, and entrepreneurial environment. This is a dynamic role where no two days are the same—you’ll play a crucial part in the inner workings of a consultancy shaping the future of breakthrough brands.

If you love being at the center of the action, thrive in an environment where adaptability and organization are key, and enjoy supporting both business and personal needs with professionalism, efficiency, and discretion, this is the role for you.

Submit your resume and a brief cover letter explaining why you’re a great fit for this role. Applications without a cover letter will not be considered.

We look forward to hearing from you!