What are the responsibilities and job description for the Business Office Manager position at The McGuire Group Health Care Facilities?
Job Details
Description
Business Office Manager
SHIFT: Full-Time
Job Summary
The Business Office Manager is responsible for developing, implementing, and maintaining systems to operate the facility in a fiscally responsible manner. This includes keeping systems financially compliant with federal, state, and local requirements.
Responsibilities
Description
Business Office Manager
SHIFT: Full-Time
Job Summary
The Business Office Manager is responsible for developing, implementing, and maintaining systems to operate the facility in a fiscally responsible manner. This includes keeping systems financially compliant with federal, state, and local requirements.
Responsibilities
- Calculates and records daily census report
- Communicates payer changes to corporate Census Team and Medicaid Coordinator
- Meets with residents/families to obtain financial information for billing and for the preparation of Medicaid applications
- Creates and maintains resident/patient financial files
- Manages facilities petty cash account
- Manages resident/patient spending accounts
- Mails quarterly resident/patient spending account statements
- Processes resident/patient bills from outside vendors
- Prepares, posts, and records data on deposit schedule. Sends reports to Corporate
- Makes daily bank deposits
- Prepares month end reports and balances accounts for: petty cash, meal ticket money, resident spending accounts and beauty shop
- Participates in monthly review of aged accounts
- Reviews account ledgers; records account adjustments, updates computer postings and issuance of refunds.
- Contacts DSS to obtain authorizations, readmissions, resolve NAMI questions, pending Medicaid applications and CASA approvals.
- Facilitates re-certifications and submits requested information
- Manages Medicare determination/re-determination
- Verifies resident’s insurance, including bed hold returns
- Prepares private pay room rate correspondence, verifies and updates rates
- Completes all aspects of private billing and posting of payments received
- Distributes resident/patient status notification, electronically, regarding financial status
- Obtains custodial authorizations for MLTC, Managed Medicaid and PACE residents
- Manages VA paperwork
- Notifies residents and /or designated representatives within 48 hours of Medicare/insurance discontinuation in collaboration with the RCC’s
- Reviews resident mail prior to forwarding to resident for payments intended for the facility accounts
- Files Rep Payee for long term residents or residents who are applying for Medicaid
- Completes yearly Rep Payee reports as applicable
- Processes change of address notifications
- Follows up on private collections, collects co-pays and outpatient services
- Tracks and provides required DOH information on resident vaccination records, RHCF-4 statistics
- Participates in weekly Rehab meetings
- Maintains resident’s rights
- Maintains HIPAA privacy, security and confidentiality standards
- Follows universal precautions and infection control procedures and processes
- Meets acceptable time and attendance requirements
- Complies with facility dress code
- Performs duties with accuracy and timeliness
- Exhibits and fosters a spirit of teamwork, positive attitude and conflict resolution among co-workers
- Interacts positively with residents, family members and visitors under a variety of conditions and circumstances.
- Assists in answering facility related questions
- Minimum: Associate’s degree, Preferred: Bachelor’s degree
- Minimum: 3 years of experience working in a finance office preferably in long-term care setting
- Paid Time Off (PTO)
- Health, Vision, and Dental Insurance
- Life Insurance
- Referral Bonus Program
- Weekly or Same Day Pay Options
- Supportive Work Environment
