What are the responsibilities and job description for the On-Site Manager - Office Services Law Firm position at The MCS Group, Inc?
Job Description
The MCS Group, Inc. is looking for a motivated, energetic individual to join our team as a full time Office Services Site Manager. The Site Manager will be responsible for overseeing the day-to-day operations of the Office Services Department in a Prestigious Law Firm in Center City Philadelphia, Pa. This individual will be responsible for managing a staff with the administrative duties of the office, including customer service, and other duties as Job responsibilities include Document Management (Copy & Printing, Scanning), Mailroom Management, Shipping & Receiving. Candidate must possess strong customer service/computer skills, printing, and copier skills and a positive approach to working in a fast-paced environment. Candidate must have the ability to lead and collaborate with our client and staff. Fit is important.
Candidate should have a basic/mediate experience in Excel.
Full-Time Position
Center Hours – 8:00 a.m. to 5:30 p.m.
Monday to Friday - 40 hours per week
Position Description:
The Office Services Manager must be highly motivated, customer-focused and capable of demonstrating a variety of tasks related to a corporate environment. The Site Manager provides a high level of quality while maximizing productivity.
Responsibilities include but not limited to:
- Managing and coordinating the workflow in a legal environment.
- Monitor and delivery of copier paper to convenience copiers.
- Proficient with the Microsoft platform especially excel.
- Ability to connect, and work collaboratively the firms staff and our team.
- Must be able to lift 40-50 lbs unassisted.
- Receive all incoming mail and packages. Must process according to specific SOPs and internal delivery controls.
- Assist staff with mail, shipping and receiving packages.
- Be able to coordinate and assist in reprographic requests.
- Follow all safety requirements.
- Proper processing of required paperwork.
- Manage and order office supplies and maintain inventory levels
- Assist in setting up conference rooms.
- Ability to draft and update Site operations guide in accordance with process updates.
- Must have a keen eye to audit completed work, educate staff with opportunities, and manage demand effectively.
Qualifications:
- An education level of at least a high school diploma or GED equivalent work experience
- Authorization to work in the United States
- Available to work 40 hours per week
- Must have extensive experience in Copying & Printing and Mailroom.
- Proficient in Office applications, including Outlook, Word, Excel, Adobe Suite, PowerPoint and Publisher
The MCS Group, Inc offers full-time opportunities with full benefits, competitive pay, and career advancement opportunities.
For more information on The MCS Group, please visit www.themcsgroup.com. This position will report to a Regional Groupo Operations Manager for that position's duration.
Skills:
- Strong customer service skills required.
- Collaborate with our On Site Team and a connection is a neccesity.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel).
- Excellent written and verbal communication skills required.
- Ability to work independently as well as part of a team in a fast-paced environment while maintaining quality, accuracy, and efficiency in all work products and services provided.
Job Type: Full-time
Pay: $46,850.00 - $49,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $46,850 - $49,000
