Administrative Assistant III

Posting Information

Posting Information

Posting Number 2025393 Posting/Functional Title Administrative Assistant III University Pay Plan Title Administrative Asst III Location San Marcos Department Student Involvement & Engagement Recruitment Type Open to All Job Type Full-Time Funding Source Permanent Monthly Salary $3,554.17 - $4.353.00 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High School Diploma/GED.
• 2-3 years of experience in providing advanced administrative support, to include providing customer service to various entities, preparing data as needed for events/meetings, and overseeing multiple projects/programs and services.
• 1-2 years of experience in budgeting, purchasing, and procurement methods and procedures.
• 1-2 years of experience using an ERP financial system.
• 2-3 years of experience with computer software such as Zoom, Microsoft Office products (i.e. MS Word, MS Excel, MS PowerPoint, MS Teams), and Adobe products.
• 2-3 years of experience in maintaining calendars and schedules.
  
  

Preferred Qualifications

• Bachelor’s Degree or some college coursework.
• Experience with making travel arrangements and processing travel reimbursements.
• Experience working in higher education setting.
• Proficiency in Adobe Sign, SAP, Qualtrics, and Concur software.
  
  

Job Description

The Administrative Assistant III is responsible for daily administrative operations specifically related to the Student Involvement unit and special projects as assigned by the Program Director for Student Involvement. The position also provides administrative support for the entire Student Involvement and Engagement department by assisting with monitoring budgets, processing procurement forms and contracts, and managing HR processes. The position requires a proactive approach to problem-solving, excellent organizational skills, and the ability to work independently.

Job Duties

• Monitor and/or order inventory and supplies for the units in the department, as needed.
• Manage department and unit procurement, contracts, and purchasing processes and procedures, and assist in the management of departmental budgets.
• Assist with travel arrangements and prepare travel requests and reimbursements using Concur.
• Process PCRs and other HR related paperwork.
• Serve as Department Key Administrator.
• Support Coordinators with event management and logistics.
• Review correspondence, documents, and draft, proofread, and edit documents paying particular attention to detail.
• Greet, screen, and route visitors.
• Maintain multiple calendars, schedule meetings, manage room reservations, and coordinate, gather information, and compile data as needed for events/meetings.
• Answer multi-line phone and transfer calls, as needed.
• Maintain accurate and current record-keeping (i.e. procurement cards).
• Other duties as requested or required, whether or not specifically mentioned in this job description.
  
  

Additional Information to Applicants Job Open Date 04/02/2025 Job Close Date (posting closes at midnight) 04/24/2025 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices You will be required to electronically attach a resume, cover letter, and list of references to your application. Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
  
  

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.

Quick Link https://jobs.hr.txstate.edu/postings/51702

Applicant Document

Required Documents

• Resume
• Cover Letter
• List of References
  
  

Optional Documents

• DD 214/DD1300
• Veteran's Preference
• Licensure
• Certifications
  
  

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a high school diploma or equivalent?
• Yes
• No
• * Do you have 2-3 years of experience maintaining calendars and schedules?
• Yes
• No
• * Do you have 2-3 years experience gathering, coordinating and compiling data as needed for special projects?
• Yes
• No
• * Do you have 1-2 years of experience in budgeting, purchasing, and procurement methods and procedures?
• Yes
• No
• * Do you have 1-2 years experience using an ERP Financial System?
• Yes
• No
• * What ERP financial system have you previously used? (Open Ended Question)