Office Manager

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to prioritize tasks effectively.

Responsibilities:

• Greet employees and visitors with a professional demeanor and provide exceptional service and assistance.
• Serve as the primary point of contact for delivery services, vendors, and couriers, ensuring smooth operations and timely communication.
• Manage the receipt, distribution, and pickup of mail and packages, maintaining a high level of efficiency and organization.
• Collaborate with office vendors to manage service contracts, scheduling, and ongoing service needs.
• Maintain inventory of pantry and office supplies, ensuring all items are adequately stocked and easily accessible.
• Answer, screen, and direct incoming phone calls, ensuring efficient communication flow and providing excellent customer service.
• Process and reconcile travel and expense reimbursements, adhering to company policies and guidelines.
• Organize logistics for internal and external meetings and conferences, including scheduling, video conferencing setup, catering, preparing meeting materials, and maintaining conference areas throughout the day.
• Coordinate and manage departmental activities and special events, as requested.
• Handle sensitive information with discretion and confidentiality.
• Foster a collaborative and supportive environment, assisting peers and team members as needed.

Qualifications:

• Bachelor's degree or equivalent experience.
• A minimum of 2-5 years of experience in an administrative role, ideally within the finance or real estate industry.
• Strong written and verbal communication skills.
• Exceptional interpersonal and time management skills, with a proven ability to adapt and remain reliable in a dynamic environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), with basic accounting skills.
• Ability to master and effectively implement company administrative procedures and systems.
• Strong attention to detail and ability to complete tasks efficiently and accurately.
• Fluency in English is required; proficiency in Spanish is a plus.