Administrative Office Manager

The Methodist Home has been restoring childhoods, strengthening families and building people for over 150 years. We are looking for people who would like to help us achieve our mission to provide healing and hope to children and families.

Purpose: The Office Manager provides overall management and coordination of the Carpenter's Way Ranch (CWR) Regional Office by maintaining a smooth and professional work environment and providing necessary support services for all departments within CWR such as RBWO, Lighthouse for Families, HOPE Foster Care, Development and any and all current and/or future departments providing services through CWR.

Essential Duties and Responsibilities include but are not limited to the following:

 Maintains a systematic approach to the coordination of the clerical workload including the receiving and routing of all mail.

 Maintains the integrity of financial procedures according to policy and procedures including processes for requesting petty cash, credit cards, gas cards etc.

 Maintains all records and reimbursements for checking account and petty cash account.

 Responsible for insuring receipts are turned in and forwarded to the appropriate person/department.

 Maintains resident’s records for monthly expenditures including allowances, short term and long term accounts.

 Completes and submits information to Staff Accountant regarding USDA

 Provides clerical support to the CWR Regional Office as needed.

 Maintains schedule to assure timely submission and filing of monthly reports for DJJ billing.

 Responsible for performing all human resources processes and functions according to Agency policy and procedures.

 Point of contact for all human resources matters including but not limited to applicant processing, new employee paperwork, benefits including insurance, file maintenance and employee separations.

 Responsible for entering and exiting all new employees and terminating employees in the following systems as applicable: SAGE, Employee Navigator, Extended Reach, Care Suite, IT Request, Payroll Change Notice, GA Score and other systems/programs appropriate to CWR.

 Responsible for the filing of all Workers Compensation claims, maintains worker’s compensation file on all claims and manages claims until closed. 

 Qualifications and Skills include but are not limited to the following:

 Minimum of a High School Diploma required.

 Minimum three years experience working as an office manager.

 Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures and terminology.

For a full job description and to complete your agency application, visit our website at www.themethodisthome.org and apply for Administrative Office Manager Columbus Region.

Required Safety/Background Checks: All applicants must consent, and receive clearance from the following local, state and national agencies: Bibb County Sheriff's Department, DJJ (fingerprint required), Department of Human Services (fingerprint required), Motor Vehicle Record (must have a valid license for four consecutive years and applicant/driving record must be approved by our insurance carrier), Child Abuse Registry, Department of Corrections, Pardons and Parole, Sex Offenders Registry, and Medicaid Fraud

All employees must also pass a pre-employment physical, ten panel drug screen and TB skin test.

Job Type: Full-time

Pay: $15.38 - $16.83 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Office management: 2 years (Required)

License/Certification:

• Driver's License in good standing (Required)

Work Location: In person

Salary : $15 - $17