What are the responsibilities and job description for the Administrator, Institutional Advancement position at The Metropolitan Museum of Art?
About the Metropolitan Museum of Art
The Met presents over 5,000 years of art from around the world for everyone to experience and enjoy. The Museum lives in two iconic sites in New York City—The Met Fifth Avenue and The Met Cloisters. Millions of people also take part in The Met experience online.
Since its founding in 1870, The Met has always aspired to be more than a treasury of rare and beautiful objects. We are committed to fostering a collaborative and respectful work environment with a staff as diverse as the audiences we engage. Our staff members are art lovers who are passionate about working toward a common goal : creating the most dynamic and inspiring art museum in the world.
At The Met, every staff member – from security officers to researchers to scientists and beyond – lives by our core values of respect, inclusivity, collaboration, excellence, and integrity.
Respect : Engage one another with collegiality, empathy, and kindness, always.
Inclusivity : Ensure that all are and feel welcome and valued.
Collaboration : Reach across boundaries to exchange ideas and work together toward our shared mission.
Excellence : Lead the cultural world in quality and expertise—and inspire curiosity and creativity.
Integrity : Hold ourselves to the highest moral standards, admit when we fall short, and then evolve.
GENERAL STATEMENT OF RESPONSIBILITIES & DUTIES :
As the Administrator for Institutional Advancement, you will provide administrative support to the Deputy Director & Chief Advancement Officer. Utilizing high emotional intelligence and communication skills, you will develop constructive and collaborative relationships and interact regularly with internal and external stakeholders, including Trustees, members of the various Board Committees, Museum staff, donors, and other visitors to the Museum. You will assist in coordinating and facilitating development initiatives, events, communications and research. You will develop trust both within and outside of the department and act as a liaison between the Deputy Director and internal and external stakeholders.
Please submit your cover letter and resume to be considered for this role.
PRIMARY RESPONSIBILITIES & DUTIES :
Maintain a strong understanding of the various functions and activities of Institutional Advancement and any projects related to the Deputy Director in order to increase the Deputy Director’s efficiency and effectiveness and help facilitate this by tracking projects and commitments to ensure continued progress, consistent follow through, and timely completion.
Strategic management, oversight, and support of the Deputy Director’s calendar to ensure all necessary meetings are scheduled and sufficient time is allocated to complete projects and prepare for upcoming meetings, events, and / or travel.
Ensure agendas, minutes, and support documents are prepared by relevant staff members across Institutional Advancement and received by the Deputy Director in a timely manner in advance of all meetings, events, and / or travel.
Respond to and interact with constituents, from Met Trustees and staff to Museum donors and visitors to arts, business, and civic professionals to other external stakeholders, in person, via email and other written correspondence, and by phone; provide information and facilitate important and time-critical communications to and from the Deputy Director; and ensure the Deputy Director’s outgoing email queue is monitored so that communications can be sent in a timely manner.
Serve as point of contact for staff and other individuals who wish to reach the Deputy Director; on behalf of the Deputy Director, respond to or reroute inquiries when appropriate.
Coordinate all travel arrangements, prepare detailed travel itineraries, and oversee expense reports related to travel as well as other general expenses for reimbursement.
Maintain an organized filing system
Assist with general office functions, when necessary and / or as appropriate, including escorting guests, ordering supplies, filing maintenance tickets, and onboarding new staff members.
Other projects and duties as assigned.
Available to work evening and weekend hours as needed.
REQUIREMENTS & QUALIFICATIONS :
Bachelor's degree or equivalent experience required.
5 years of administrative office, business, or related experience; previous experience in arts administration is desirable.
Excellent written and oral communication skills and proven ability to work well in a complex, production-oriented, deadline-driven department.
Excellent organizational skills, detail oriented, and ability to manage multiple tasks simultaneously.
Must be able to interact and communicate effectively with all levels of Museum staff, as well as members of the Board of Trustees and other Board Committees, VIPs, donors, visitors, and guests.
Demonstrated experience working independently to resolve discretionary problems, and prioritize needs in a thoughtful and strategic manner.
Demonstrated successful project management and coordination experience.
Knowledge of software programs for managing projects, schedules, and budgets; strong quantitative skills.
Demonstrated experience operating with a high-level of discretion when working with confidential information and materials.
Thorough proficiency in Microsoft Word, Outlook, PowerPoint and Excel and willingness to learn new computer programs required.
Knowledge of New York philanthropic community desirable.
COMPENSATION RANGE :
Pay Range : $90,000.00 - $95,000.00 / Annually
The advertised pay scale reflects the good faith minimum and maximum salary range for this role. The advertised pay scale is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education, special licensing or qualifications, and other factors.
Location Requirements
At time of employment, employees are expected to be located within commuting distance of the Museum. “Commuting distance” means that they are located in one of following states : New York, New Jersey, Connecticut, or Pennsylvania (the “Tri-state and PA” areas), and be able to commute to and from the Museum in a single day.
Benefits Offerings
The Museum provides competitive compensation, and generous benefits and perks for all eligible employees. Note : Benefits Offering may differ based on Employee Status.
- Medical, dental, vision and life insurance
- 403(b) basic retirement plan and optional matching retirement plan with an outstanding employer match
- Considerable paid time off, including annual leave, sick leave, and 13 Museum holidays
- Long-term disability coverage
- Flexible Spending Accounts & Health Savings Account (pre-tax income for eligible health care expenses)
- Commuter benefits (pre-tax income for parking or mass transit expenses)
- Free financial-planning services
- Financial assistance for relevant coursework, seminars, and training programs
- 25% discount for staff in Museum shops
- A subsidized staff cafeteria
- Access to the Museums Council pass, which grants free admission to various museums and cultural institutions
Researchshows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.
The Met is committed to the full inclusion of all qualified individuals. As part of this commitment, The Met will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed in this process, please contact .
The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.
Salary : $90,000 - $95,000
